HR Administrative Assistant - Part Time

ecl.vincere.io; Edmonton; On-site; CAD 28,000 - 34,000; Part time

Job summary

ecl.vincere.io is seeking an HR Administrative Assistant to support the HR team in a part-time, in-office role in Central Edmonton. You will handle leaves, disability management, and benefits administration while maintaining accurate records and data-entry accuracy.

The ideal candidate is a recent HR graduate or junior HR professional with strong MS Office, HRIS, and Workday familiarity, and a professional, confidential approach in a collaborative environment.

Qualifications

• Post-secondary education in Human Resources, Business Administration, or a related field is an asset.
• Recent HR graduates and candidates with some HR admin experience are encouraged to apply.
• Experience with leaves, disability, or benefits administration is an asset but not required.

Responsibilities

• Provide administrative support to the HR team, helping manage leaves, disability and benefits processes.
• Assist with disability management and accommodation coordination, including return-to-work.
• Maintain accurate absence and leave records and liaise with third-party administrator as needed.
• Support HR and benefits-related inquiries and liaise with Payroll to communicate leave information.
• Provide general administrative assistance and handle confidential information with discretion.

Skills

MS Office

Outlook

Word

Excel

HRIS

Workday

Data entry accuracy

Confidentiality

Attention to detail

Communication skills

Education

Post-secondary education in Human Resources or related field

Tools

HRIS

Workday

Job description

HR Administrative Assistant

Type: In-Office | Part-Time | Temporary

About Our Client

Our client is a well-established organization with a strong presence in Edmonton and a commitment to supporting its employees through a collaborative and people-focused workplace.

The organization values professionalism, service, teamwork, and creating a positive employee experience.

This is an excellent opportunity for a recent HR graduate or junior HR professional to gain hands-on experience supporting a variety of human resources functions, including leaves, disability management, accommodations, benefits administration, and HR processes. Working closely with an experienced HR team, this role offers valuable exposure to several areas of HR while developing practical administrative and organizational skills.

Key Responsibilities

As the HR Administrative Assistant, you will provide administrative support to the HR team, helping ensure employee leave, disability and benefits processes are managed accurately and efficiently.

Leave & Disability Administration:

• Provide administrative support throughout the disability management process for non-occupational injuries and illnesses.
• Assist with coordinating return-to-work and accommodation processes.
• Maintain accurate and up-to-date absence and leave records.
• Liaise with a third-party administrator as required throughout the disability management process.

HR & Benefits Support:

• Assist HR Business Partners and leaders with administrative questions related to sick time, leaves, and employee absences.
• Administer employee leaves within the organization's HR system and ensure information is entered accurately and on a timely basis.
• Liaise with Payroll to ensure leave information is communicated and processed appropriately.
• Gain exposure to employee benefits and related HR processes while supporting the broader HR team.

General Administrative Support:

• Provide general administrative assistance to the HR team as required.
• Assist with invoicing entry and other routine data-entry responsibilities.
• Maintain organized and accurate documentation while handling confidential employee information with discretion.
• Support additional HR and administrative projects as required.

Qualifications

To succeed in this role, candidates should demonstrate:

Education & Experience:

• Post-secondary education in Human Resources, Business Administration, or a related field is an asset.
• Recent HR graduates and candidates with some previous HR administrative experience are encouraged to apply.
• Previous exposure to benefits, employee leaves, disability management, or accommodations is an asset but not required.

Technical Skills:

• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Experience with an HRIS is an asset.
• Previous experience with Workday is an asset, but not required.
• Strong data-entry and administrative skills with a high level of accuracy.

Key Competencies:

• Strong attention to detail and excellent organizational skills.
• Ability to maintain confidentiality when working with sensitive employee information.
• Professional and approachable communication style with a willingness to learn.
• Ability to manage multiple administrative tasks and priorities in a timely manner.
• Team-oriented, dependable, and comfortable working in an in-office environment.

Additional Details:

• Compensation: $20.00–$25.00 per hour, depending on experience and qualifications.
• Schedule: 3 days per week, 8:00 a.m.–5:00 p.m.
• Preferred Days: Tuesday–Thursday, with some flexibility
• Location: Central Edmonton
• Work Arrangement: In-office
• Employment Type: Part-time contract

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca

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