Healthcare Administrative Assistant - Meetings & Office Ops

Halton Healthcare; Oakville; On-site; CAD 43,000 - 54,000; Full time

Job summary

Halton Healthcare in Oakville is seeking a detail‑oriented administrative professional to support the Pharmacy Director and leadership team. You will handle meeting coordination, minute taking, calendar management, and reporting tasks, while also performing reception duties and maintaining secure documentation.

The role requires strong communication skills, confidentiality, and proficiency in Microsoft Office and hospital information systems.

Qualifications

• Office administration diploma from a recognized College
• 3+ years experience in administrative support preferred
• Medical terminology certificate or equivalent experience preferred
• Experience in acute care hospital setting preferred
• Demonstrates confidentiality and professionalism
• Advanced MS Office skills including Outlook, Word, Excel, OneDrive, PowerPoint, Visio, SharePoint and Teams

Responsibilities

• Provide administrative support to the Pharmacy Director, leadership team and department staff
• Arrange meetings, take minutes and prepare materials
• Coordinate calendars, meetings and room bookings
• Assist with reports, presentations and correspondence
• Pharmacy reception duties including responding to inquiries
• Maintain secure documentation storage and ensure timely billing and reconciliation
• Liaise with internal and external customers to promote communication

Skills

Office administration

Multitasking

Communication

Microsoft Office

Meeting minutes

Education

Office administration diploma

Medical terminology certificate

Tools

Meditech Expanse Payroll

Outlook

Excel

PowerPoint

SharePoint

Job description

Halton Healthcare in Oakville is seeking a detail‑oriented administrative professional to support the Pharmacy Director and leadership team. You will handle meeting coordination, minute taking, calendar management, and reporting tasks, while also performing reception duties and maintaining secure documentation.

The role requires strong communication skills, confidentiality, and proficiency in Microsoft Office and hospital information systems.