Secretary I

Avenue.io Inc.; Edmonton; On-site; CAD 36,000 - 44,000; Full time

Job summary

Covenant Health is seeking a Secretary I to provide clerical and administrative support to MMST, PRE, and CHRC. The role involves scheduling, documentation, and coordinating meetings within a healthcare environment.

The position is governed by the CUPE 2111 Collective Agreement with primary location at One Twelve Campus. FTE 1.00, days shifts, 7.75 hours per shift, posting ends 06-NOV-2026, start 16-NOV-2026.

Qualifications

• One year related post secondary certificate required.
• An equivalent combination of education and experience may be considered.
• Proficiency with Microsoft programs (Word, Excel, Outlook, Teams, OneNote, OneDrive, Sharepoint).
• Demonstrated organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide clerical and administrative support to MMST, PRE, and CHRC across Covenant Health.
• Draft and format emails, memos, reports, and documents.
• Maintain organized filing systems and update databases and tracking tools.
• Schedule meetings, coordinate program activities, and arrange logistics.
• Record and transcribe meeting minutes and track action items.
• Respond to inquiries and liaise with internal and external stakeholders.
• Support supply orders, invoices, and routine financial processes.
• Assist with events and updates to program materials and website content.

Skills

Microsoft Office

Time management

Communication skills

Discretion

Education

Grade 12 diploma

Post-secondary certificate in office administration

Job description

Your Opportunity:

Reporting to the Manager, Medication Management, the Secretary I provides administrative and clerical support to the Medication Management Safety Team (MMST), Patient & Resident Experience (PRE), and Covenant Health Research Centre (CHRC) within the Quality portfolio. The role supports efficient daily operations through scheduling, information management, coordination, and communication.Key ResponsibilitiesAdministrative SupportProvide clerical and administrative support to managers across MMST, PRE, and CHRC.Draft and format emails, correspondence, memos, meeting materials, reports, spreadsheets, and documents.Maintain organized electronic and paper filing systems and update databases and tracking tools.Maintain program records and documentation.Scheduling and CoordinationManage calendars, schedule meetings, and coordinate program activities.Arrange meeting logistics, including rooms, virtual links, and equipment.Track deadlines, key dates, and deliverables to support timely completion of tasks.Meetings and CommitteesSchedule meetings and distribute agendas and supporting materials.Record and transcribe meeting minutes for review.Track action items and follow up as directed.Communication and Customer ServiceRespond to phone, email, and in-person inquiries, directing complex matters appropriately.Liaise with internal departments and external stakeholders to coordinate information.Maintain a professional, welcoming, respectful, and service-oriented environment.Operational and Program SupportAssist with supply orders, invoice tracking, expense submissions, and other routine financial processes.Support the organization of events, education sessions, and meetings.Update website content and program materials under direction.Provide backup administrative coverage as required.Please note: Classifications Under Review.

Description:

The Secretary I provides administrative support. The Secretary I performs these tasks in accordance with established standards, and the Mission, Vision, Values, policies and procedures of Covenant Health. This position is covered by the terms and conditions of the CUPE 2111 Collective Agreement.

• Classification: Secretary I
• Union: COV CUPE 2111
• Unit and Program: Medication Management Safety Team (MMST), Patient & Resident Experience (PRE), and Covenant Health Research Centre (CHRC).
• Primary Location: One Twelve Campus
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 06-NOV-2026
• Employee Class: Regular Full Time
• Date Available: 16-NOV-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: As Per Rotation
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

One year related post secondary certificate required.An equivalent combination of education and experience may be considered.

Additional Required Qualifications:

Grade 12 diploma with a post-secondary certificate in office administration or related field, or equivalent combination of education and experience.Minimum 1 year of administrative or clerical experience, preferably in a healthcare environment.Proficiency with Microsoft programs (Word, Excel, Outlook, Teams, OneNote, OneDrive, Sharepoint).Demonstrated organizational and time management skills.Strong verbal and written communication skills.Ability to handle confidential information with discretion.

Preferred Qualifications:

Experience in a healthcare setting.Basic knowledge of medical terminology.Familiarity with Covenant Health systems (e.g., e-People, RMS, or similar systems).Key Competencies:Strong attention to detail and accuracy.Ability to follow established processes and procedures.Effective interpersonal and customer service skills.Ability to manage multiple tasks in a structured environment.Dependable, organized, and team-oriented.