Health, Safety and Employee Incident Coordinator

Spectrum Health Care (SHC); Toronto; On-site; CAD 48,000 - 55,000; Full time

Job summary

Spectrum Health Care is seeking a full-time Health, Safety and Employee Incident Coordinator to support our Health and Wellness team. You will oversee incident reporting, WSIB administration, and data integrity across HR systems, helping to drive compliant, safe workplaces in Ontario.

You will liaise with managers, payroll and HR colleagues, develop SOPs, generate dashboards, and monitor trends to support proactive risk management and continuous improvement initiatives.

Qualifications

• Degree in HR, Business, OHS, Disability Management or equivalent.
• 2–4 years in disability management, WSIB claims, or Occupational Health and Safety.
• Knowledge of Ontario OHSA, WSIA, and duty to accommodate.
• Experience with injury claims, return-to-work, and confidential records.
• Experience in health care environment and familiarity with clinical terminology, healthcare documentation, incident reporting and quality or risk management processes is considered an asset.
• Proficiency in HRIS, case management software, and advanced Excel.
• JHSC Certification or CDMP designation is an asset.

Responsibilities

• Coordinate the administration and tracking of employee incidents from initial reporting through file closure, maintaining accurate, complete, and confidential records within QRS and applicable systems.
• Coordinate all WSIB claims data, including uploading and maintaining claim documentation, coordinating payroll information, and completing wage calculations required for WSIB forms and claims.
• Support WSIB claims administration by working closely with designated third-party provider(s), employees, managers, and Payroll.
• Monitor claim, accommodation, and incident timelines to ensure compliance with legislative and organizational requirements.
• Prepare ad hoc, monthly, quarterly, and annual reports, dashboards, and trend analyses related to employee incidents, WSIB claims, accommodations, and health and safety metrics.
• Conduct regular audits of employee incident, accommodation, and WSIB files to ensure data accuracy, completeness, and compliance; identify and resolve data quality issues with managers.
• Ensure accommodation documentation is complete, consistent, equitable, and compliant with applicable legislation.
• Liaise with managers, employees, Payroll, Human Resources, and external service providers to obtain required documentation and facilitate timely resolution of employee incident matters.
• Develop and maintain standard operating procedures, templates, and documentation; recommend process improvements to enhance reporting and operational effectiveness.
• Provide administrative support to Health, Safety and Wellness initiatives, projects, and continuous improvement activities

Skills

Disability management

WSIB claims knowledge

OHSA/WSIA knowledge

Education

Degree in HR, Business, OHS, Disability Management

JHSC Certification

CDMP designation

Tools

HRIS software

Case management software

Advanced Excel

Job description

Company Description

Your happiness and well-being are top priorities at Spectrum! We offer competitive wages, paid sick days, RRSP matching and more!

Your happiness and well-being are top priorities at Spectrum! We offer competitive wages, paid sick days, RRSP matching and more! Spectrum Health Care is seeking a full time Health, Safety and Employee Incident Coordinator to support our Health and Wellness team.

Ready to make a real impact on workplace well-being? Join Spectrum Health Care as our Health, Safety and Employee Incident Coordinator and become the backbone of our safety team. Reporting to the Health, Safety and Wellness Manager, you will champion data integrity, support WSIB administration, and streamline workplace injury reporting. If you are a detail-oriented health and safety professional eager to monitor incident trends and drive legislative compliance, we want you on our team!

At Spectrum Health Care our mission is re-imagining home care for clients and families to provide products and services they need, whenever care is required, delivered by the most qualified and compassionate staff.

By joining Spectrum Health Care you will be part of one of Canada’s Best Managed companies and a committed member of a team of highly skilled healthcare professionals.

Job Description

• Coordinate the administration and tracking of employee incidents from initial reporting through file closure, maintaining accurate, complete, and confidential records within QRS and applicable systems
• Coordinate all WSIB claims data, including uploading and maintaining claim documentation, coordinating payroll information, and completing wage calculations required for WSIB forms and claims
• Support WSIB claims administration by working closely with designated third-party provider(s), employees, managers, and Payroll
• Monitor claim, accommodation, and incident timelines to ensure compliance with legislative and organizational requirements
• Prepare ad hoc, monthly, quarterly, and annual reports, dashboards, and trend analyses related to employee incidents, WSIB claims, accommodations, and health and safety metrics
• Conduct regular audits of employee incident, accommodation, and WSIB files to ensure data accuracy, completeness, and compliance; identify and resolve data quality issues with managers.
• Ensure accommodation documentation is complete, consistent, equitable, and compliant with applicable legislation
• Liaise with managers, employees, Payroll, Human Resources, and external service providers to obtain required documentation and facilitate timely resolution of employee incident matters.
• Develop and maintain standard operating procedures, templates, and documentation; recommend process improvements to enhance reporting and operational effectiveness
• Provide administrative support to Health, Safety and Wellness initiatives, projects, and continuous improvement activities

Qualifications

• Degree in HR, Business, OHS, Disability Management, or equivalent
• 2–4 years in disability management, WSIB claims, or Occupational Health and Safety
• Knowledge of Ontario OHSA, WSIA, and duty to accommodate
• Experience with injury claims, return-to-work, and confidential records
• Previous experience in a health care environment and familiarity with clinical terminology, healthcare documentation, incident reporting and quality or risk management processes is considered an asset
• Proficiency in HRIS, case management software, and advanced Excel
• JHSC Certification or CDMP designation is an asset
• Compensation is based on experience (Annual salary range $48,0000 - $55,000)

Additional Information

This position is a current vacancy

Spectrum Health Care is thrilled to be named one of Canada’s Best Managed Companies. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership. Click here to learn more about this esteemed honour.

We thank all applicants, however, only those individuals selected for interviews will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act 2005, upon request, support will be provided for accommodations throughout the recruitment process.

If you require accommodation because of disability through the recruitment process, please contact Human Resources at ([e-mail]) for assistance.

Spectrum Health Care is committed to fostering, cultivating and building a culture of diversity, equity and inclusion within our organization. We strive to attract, engage and develop a workforce that reflects the diverse communities that we serve and we know a diverse workforce is key to the growth and success of our organization.