Head Data and Information Projects/Stewardship

Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS); Ottawa; On-site; CAD 80,000 - 100,000; Full time

Job summary

A federal security agency in Ontario is looking for a Head of Data and Information Projects. The ideal candidate will oversee the Information Management Program, lead project management efforts, and provide strategic advice to senior management. With a focus on compliance and efficient delivery of projects, this role requires an undergraduate degree and several years of relevant experience.

Qualifications

• Five years of experience in data and information governance.
• Knowledge of policy and standards development.
• Leading interdisciplinary teams.

Responsibilities

• Manage Information Management Program activities.
• Direct employees and establish work priorities.
• Conduct complex research and analysis on policies.

Skills

Strategic advice

Project management

Collaboration with stakeholders

Education

Undergraduate degree or equivalent

Job description

Overview

Job title: Head, Data and Information Projects; Head, Data and Information Stewardship.

Responsibilities – Head, Data and Information Projects

• The Head is responsible for managing the activities of the Information Management Program.
• Manage the activities of the Section by developing plans, objectives, directing subordinates and evaluating work performance.
• Control and maintain the Information Management Program by evaluating and recommending changes to policy, standards, methods and procedures.
• Forecast review results and expectations and implement short/long-term program requirements and resource requirements.
• Liaise with Branches/Regions and Government Departments, participate on internal/external committees, and ensure compliance with legislation and standards, as required.
• Analyze and implement surveys, studies, and give advice to management.
• Consult and advise Regional managers on corporate information holdings practices and procedures.
• Lead, coach and manage employees directly and indirectly to respond to their needs and ensure excellent client service.
• Provide advice to direct reports/supervisors/team leaders on a wide range of subjects including but not limited to HR-related issues, coaching, conflict resolution, and advice on progress and career aspirations.

Responsibilities – Head, Data and Information Stewardship

• The Head is responsible for coordinating and supporting the development of Service policies that are in line with ministerial direction, legislation, Treasury Board Secretariat policies and other mandatory compliance regime.
• Manage the activities of the Unit by organizing, planning and coordinating projects to ensure efficient and effective delivery of Executive requirements and commitments.
• Direct employees by assigning and establishing work priorities, offering advice and guidance, reviewing and assessing productivity and evaluating work performance.
• Conduct complex research and analysis to mitigate the impact of external decisions on Service policies and develop strategies for improvement.
• Prepare materials for Executive review and approval that address policies that are subject to external and public scrutiny; be proactive and ensure a cohesive approach is taken Service wide to resolve related issues.
• Exercise quality control by reviewing proposed policy and/or Memorandum of Understanding (MOU) related documents to ensure that they are accurate and consistent with national standards and requirements.
• Coordinate sessions with Service Executive and Management, as well as with the Ministry and other domestic agencies, to consult on policies and bring forward any related concerns.
• Coordinate with the responsibility centre resource who is responsible for each policy, as well as with the task force responsible for major projects.
• Provide professional, strategic advice as well as recommendations and guidance to Service Executive and Management on sensitive policy and special project-related issues.

Education

• Undergraduate degree* and five (5) years of experience as described below**
• College diploma* and seven (7) years of experience as described below **
• High school diploma and nine (9) years of experience as described below**
• The Undergraduate degree/College Diploma must be obtained from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.

Any higher level of education (i.e.: Masters, Doctorate) could be recognized as experience.

Experience

• Experience is defined as:
• Significant Footnote 1 experience in providing strategic advice and recommendations to senior management on complex Footnote 2 issues, analytics or data and information governance matters.
• Experience leading various projects and presenting findings to management.
• Experience in developing or interpreting policies, standards, guidelines and / or directives.
• Experience in writing administrative, technical or operational correspondence such as reports, briefing notes or presentations.
• Experience in collaborating with internal and external stakeholders and partners.

Candidates Must Also Possess

• Three (3) years of formal or informal Footnote 3 supervision experience.

Footnotes

Footnote 1
Significant experience is defined as the depth and breadth of the experience associated with being accountable and having performed a broad range of complex related activities, which is normally acquired over a period of at least three consecutive years.

Footnote 2
Complex issues are issues with at least three of the following characteristics: multidimensional, sensitive, confidential, affecting many partners or stakeholders, precedent setting or having a major impact on a program.

Footnote 3
For informal supervision, we are looking for experience related to the skills required to perform the functions, and not necessarily formal “supervisory” experience. Depending on the number of employees to be supervised, this may involve various degrees of experience in planning, coordination, control and leadership of human resources. These skills may have been acquired through both work-related and other experiences, including volunteer and other work experiences outside the Service, as a supervisor or not.

Competencies

• Achieve Results
• Collaborate with Partners and Stakeholders
• Create Vision and Strategy
• Mobilize People
• Uphold Integrity and Respect
• Promote Innovation and Guide Change

Assets

An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required. Assets can help determine right fit in certain circumstances.

• Experience in participating in defining or verifying the correct implementation of data or information management requirements such as but not limited to the data principles or the information life cycle, whether it be as part of projects or daily operations.
• Experience in participating in or leading interdisciplinary teams.

Notes

ASSESSMENT PROCESS

Competency Based Interview

The competency Based Interview will assess candidates’ experience and the following Key Leadership Competencies (KLC).

While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.

If you need accommodations during the recruitment process, please mention it to the HR representative.

Gaps have been identified among Persons Indigenous peoples and Racialized Groups for this position. You are invited to voluntary self-declare if you belong to any of these groups in your cover letter as it may be considered in the selection process.

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

Important Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

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Date Modified 2025-09-10