Ground Operations Administrative Specialist

Air Inuit; Quebec; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

RRSP

Group insurance

Vacation 3 weeks

Telemedicine

EAP

Flight privileges

Retirement allowance

Discounts

Profit sharing

Performance-based compensation

Job summary

Air Inuit in Ville Saint-Laurent, QC, is looking for an Administrative Assistant – Ground Operations to support the department with administrative coordination, records management, and reporting. This role partners with managers to ensure efficient processes and accurate employee records.

The ideal candidate has 5+ years in a similar role, strong bilingual communication in French and English, and proficiency with Microsoft 365. Occasional travel may be required; aviation experience is a plus.

Qualifications

• Minimum of 5 years of experience in a similar role.
• Bilingual French and English, written and spoken; Inuktitut is a plus.
• Strong verbal and written communication skills.
• Interpersonal skills and collaboration with stakeholders.
• Proficiency in Microsoft 365 and office applications.
• Occasional travel availability.
• Experience in aviation is an asset.

Responsibilities

• Provide administrative support to the Ground Operations team.
• Monitor and maintain HR records, training records, certifications, and employee documentation.
• Collaborate with HR and Payroll to ensure records are current.
• Prepare, review, translate, and distribute documents and communications.
• Coordinate meetings, prepare minutes, and follow up on actions.
• Maintain and update records, databases, and administrative systems.
• Support managers in monitoring timesheets, schedules, and operational data.
• Prepare and submit administrative reports and grant applications.
• Coordinate inspections, audits, and follow-ups related to equipment.
• Serve as a contact for employees and internal partners on inquiries.
• Participate in continuous improvement projects and departmental initiatives.
• Support the team according to operational needs.

Skills

Administrative support

HR records management

Document management

Microsoft 365

Communication

Multitasking

Travel coordination

Tools

Microsoft 365

Word

Excel

PowerPoint

Outlook

Visio

Job description

Air Inuit in Ville Saint-Laurent, QC, is looking for an Administrative Assistant – Ground Operations to support the department with administrative coordination, records management, and reporting. This role partners with managers to ensure efficient processes and accurate employee records.

The ideal candidate has 5+ years in a similar role, strong bilingual communication in French and English, and proficiency with Microsoft 365. Occasional travel may be required; aviation experience is a plus.