Ground Operations Admin Specialist — Hybrid

Air Inuit; Montreal (administrative region); Hybrid; CAD 42,000 - 64,000; Full time

Benefits offered by this job

RRSP

Group Insurance

Vacation (3 weeks)

Telemedicine

EAP

Flight privileges

Retirement plan

Corporate discounts

Profit sharing

Performance-based pay

Job summary

Air Inuit in Ville Saint-Laurent (Montreal area) seeks an Administrative Assistant – Ground Operations to provide administrative coordination, HR records, and reporting support for the department.

You will collaborate with HR and Payroll, manage documents, coordinate meetings, and assist with timesheets, schedules, and audits, while maintaining confidentiality. The role is hybrid with a 37.5-hour workweek and growth opportunities in a dynamic aviation environment.

Qualifications

• Minimum of 5 years of experience in a similar administrative role.
• Advanced bilingual proficiency in French and English; Inuktitut is an asset.
• Strong verbal and written communication skills; ability to collaborate across teams.

Responsibilities

• Provide administrative support to the Ground Operations team.
• Monitor and maintain HR records, training records, certifications, and employee documentation.
• Collaborate with Human Resources and Payroll to ensure records are accurate and up to date.
• Prepare, review, translate, and distribute documents, procedures, and communications.
• Coordinate meetings, prepare minutes, and follow up on action items.
• Maintain records, databases, and administrative systems.
• Support managers in monitoring timesheets, schedules, and operational data.
• Prepare and submit administrative reports and grant applications.
• Coordinate inspections, audits, and follow-ups related to equipment.
• Serve as a point of contact for administrative inquiries.

Skills

French-English bilingual

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Visio

Job description

Air Inuit in Ville Saint-Laurent (Montreal area) seeks an Administrative Assistant – Ground Operations to provide administrative coordination, HR records, and reporting support for the department.

You will collaborate with HR and Payroll, manage documents, coordinate meetings, and assist with timesheets, schedules, and audits, while maintaining confidentiality. The role is hybrid with a 37.5-hour workweek and growth opportunities in a dynamic aviation environment.