Global Administrative Assistant, Sustainable Energies

Canada Pension Plan Investment Board; Toronto; Hybrid; CAD 42,000 - 62,000; Full time

Job summary

Canada Pension Plan Investment Board is seeking an Administrative Assistant for the Sustainable Energies Group in Toronto to support investment professionals across Toronto and New York. You will manage calendars, coordinate meetings, travel, and expenses to keep the team operating across time zones.

You will work with colleagues and partners to ensure timely, accurate communications and event support, while handling confidential information with professionalism in a fast-paced environment.

Qualifications

• Experience supporting multiple professionals with competing priorities in a fast-paced environment.
• Demonstrated experience managing complex calendars, senior-level meetings, events, travel and expense reimbursement.
• Strong organizational and prioritization skills with attention to accuracy and detail.
• Clear written and verbal communication, professional and approachable demeanor.
• Proficiency with MS Office and calendar-management tools; willingness to learn new applications.

Responsibilities

• Manage complex calendars, meetings and correspondence for multiple investment professionals across levels and time zones.
• Coordinate global travel arrangements, including detailed itineraries and related logistics.
• Organize internal and external meetings, presentations and events in collaboration with colleagues, partners, assistants and vendors.
• Reconcile corporate credit card expenses and submit accurate reports through the Global Expense Reporting System.
• Prepare team members for meetings, track follow-up activities and help ensure action items are carried forward.
• Handle sensitive and confidential information with professionalism, discretion and sound judgement.
• Collaborate with administrative colleagues and teams across CPP Investments to manage requests, timelines and deliverables.

Skills

Calendar management

Travel coordination

Expense reimbursement

Communication skills

Organizational skills

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Calendar-management tools

Job description

Canada Pension Plan Investment Board is seeking an Administrative Assistant for the Sustainable Energies Group in Toronto to support investment professionals across Toronto and New York. You will manage calendars, coordinate meetings, travel, and expenses to keep the team operating across time zones.

You will work with colleagues and partners to ensure timely, accurate communications and event support, while handling confidential information with professionalism in a fast-paced environment.