Executive Assistant

Canada Life Group; Toronto; Hybrid; CAD 60,000 - 100,000; Full time

Benefits offered by this job

Career development

Health & Wellness benefits

Volunteer day

Pension and share ownership

Employee discounts

Job summary

Canada Life is seeking an Executive Assistant for our Canada Operations and Business Enablement team in Toronto. This hybrid role requires a minimum of 3 days per week in the Toronto office and supports senior leaders with discretion and professionalism.

The ideal candidate is detail oriented, excels at managing calendars, travel, and reports, builds strong stakeholder relationships, handles complex situations, and thrives in a fast-paced, matrixed environment while safeguarding confidential

Qualifications

• Detail oriented and adaptable to complexity & ambiguity.
• Ability to build strong relationships with internal and external stakeholders.
• Experience working independently in a fast-paced environment and handling confidential information.
• Post-secondary education or equivalent experience.

Responsibilities

• Organize and reprioritize schedules when priorities shift.
• Coordinate travel, expense reports, calendars, and files.
• Prepare reports, correspondences, and presentation materials.
• Prepare webinars and events as required.
• Maintain confidentiality and exercise sound judgment on sensitive matters.
• Support planning of team events and department activities.
• Collaborate with internal teams to deliver tasks with timely updates.

Skills

Executive support

Relationship building

Organizational skills

Cross-location collaboration

Customer-service mindset

Discretion in handling confidential情報

Education

Post-secondary education

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Teams

Job description

We are looking for an Executive Assistant in our Canada Operations and Business Enablement team. This is a hybrid role that will require a minimum of 3 days per week in our Toronto office.

The role primarily supports the senior leaders within the division.

To be successful in this role, you must be detail oriented, adaptable and work well with complexity & ambiguity. In addition, you will need to build strong relationships, work independently in a fast-paced environment, and exercise discretion while managing confidential information.

What you will do

• Organize schedules including the evaluation & reprioritization of schedules when unexpected priorities arise.
• Independently follow-up on action items, coordinate travel arrangements and expense reports, maintain calendars, and maintain files.
• Prepare reports, correspondences, and other presentation materials.
• Prepare webinars and other events as required.
• Preserve confidentiality and demonstrate sound judgment regarding sensitive matters.
• Support the planning and organization of team events, including celebrations, activities around holiday season, and recognizing team achievements.
• Plan, organize and manage department activities such as department meetings, townhalls, annual planning and other events.
• Collaborate with internal teams to deliver tasks and providing timely updates and response to all requests.

What you will bring

• Experience in supporting an executive team, across geographic locations, who work closely with executive internal and external stakeholders as well as board and regulators.
• Experience working in a complex matrixed organizational structure and an ability to quickly learn these structures.
• Exceptional Microsoft Office Skills (Excel, Word, Outlook, PowerPoint, and Teams)
• Demonstrated customer service mindset.
• Ability to build and manage trusting relationships with business partners.
• Demonstrated strong organizational capabilities with the ability to handle multiple priorities.
• Post-secondary education, or a combination of education and work experience

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The base salary for this position is between $59,800 - $99,700 annually. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). If you are selected to move forward in our recruitment process, your recruiter will be able to discuss additional details of our total rewards program with you.

Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed on a rolling basis.

Grow with Canada Life

We’re united by a shared purpose: to improve the financial, physical and mental well-being of Canadians. Our company is trusted by 1 in 3 Canadians and contributes to the strength of communities across the country.

We’re looking for people who live our values everyday: we step up, we do the right thing, and we deliver – for our customers, communities and each other. Are you someone who always strives to do the right thing, who steps up for themselves and others, and who delivers with impact? Then we want to hear from you!

What we offer

We’re committed to supporting our employees through every stage of their career. Here’s what you can expect as a full-time or part-time permanent team member:

• Career Development: Opportunities for career advancement, access to industry-leading learning programs and up to $2,000 annually towards education reimbursement.
• Health & Wellness: Flexible health and dental benefits, plus a $5,000 mental health benefit to support your well-being.
• Time Off: In addition to regular vacation and personal days, we support community involvement with a volunteer day.
• Financial Security: Company-matching pension plan, share ownership program and additional investment options.
• Rewards and Recognition: Employee recognition programs, service milestone celebrations, employee discounts and more!
• Emphasis on Community: We provide a workplace where employees feel connected and supported through Employee Resource Groups (ERGs), mentorship programs, social clubs and events.

We’re committed to removing barriers and ensuring equal access to employment. Applicants requiring reasonable accommodation during the application process may contact [e-mail]. All information provided will be handled in accordance with applicable laws and Canada Life policies.

Canada Life would like to thank all applicants, however only those who qualify for an interview will be contacted.

Location: Toronto, ON, CA