Senior Executive Assistant to Dual Directors | Strategy

Ontario Teachers’ Pension Plan; Toronto; Hybrid; CAD 75,000 - 120,000; Full time

Job summary

Ontario Teachers’ Pension Plan is seeking a Senior Executive Assistant to provide high-level support to the Senior Managing Directors of Sustainable Investing and Global Strategy. The role requires extensive calendar management, travel coordination, and expert calendar oversight, with professional liaison to senior stakeholders.

The successful candidate will manage complex priorities, draft correspondence, coordinate meetings and events, and assist with presentations and expense reporting in a

Qualifications

• Minimum 10 years of administrative assistance supporting senior executives.
• Excellent MS Office Skills: Word, Excel and PowerPoint.
• Exceptional organizational and time-management skills, with strong attention to detail and the ability to manage competing priorities and deadlines.
• Demonstrated ability to exercise sound judgement, discretion and initiative when handling confidential and sensitive matters.
• Strong written, verbal and interpersonal skills, with a proactive approach and the confidence to work independently, engaging effectively with senior internal and external stakeholders.

Responsibilities

• Extensive calendar management for the senior executives.
• Review and prioritize incoming correspondence for the senior executive.
• Manage executive travel arrangements.
• Draft senior executive correspondence, as required.
• Prepare meeting materials and coordinate agendas.
• Prepare monthly expense reports.
• Process and record invoices.
• Develop, edit and finalize executive presentations.
• Plan and coordinate offsite meetings and team events.
• Greet visitors and answer general inquiries.
• Arrange for catering for meetings and events.
• Represent the senior leaders with a high degree of professionalism to internal or external senior executives.
• Provide support outside of regular business hours when required.
• Provide back-up support for the divisional executive assistants during absences.

Skills

Time management

Discretion & judgement

Written & verbal communication

Interpersonal skills

Independent work

Tools

MS Office Suite

Word

Excel

PowerPoint

Job description

Ontario Teachers’ Pension Plan is seeking a Senior Executive Assistant to provide high-level support to the Senior Managing Directors of Sustainable Investing and Global Strategy. The role requires extensive calendar management, travel coordination, and expert calendar oversight, with professional liaison to senior stakeholders.

The successful candidate will manage complex priorities, draft correspondence, coordinate meetings and events, and assist with presentations and expense reporting in a