Senior Executive Assistant

Ontario Teachers’ Pension Plan; Toronto; Hybrid; CAD 75,000 - 120,000; Full time

Job summary

Ontario Teachers’ Pension Plan is seeking a Senior Executive Assistant to provide high-level support to the Senior Managing Directors of Sustainable Investing and Global Strategy. The role requires extensive calendar management, travel coordination, and expert calendar oversight, with professional liaison to senior stakeholders.

The successful candidate will manage complex priorities, draft correspondence, coordinate meetings and events, and assist with presentations and expense reporting in a

Qualifications

• Minimum 10 years of administrative assistance supporting senior executives.
• Excellent MS Office Skills: Word, Excel and PowerPoint.
• Exceptional organizational and time-management skills, with strong attention to detail and the ability to manage competing priorities and deadlines.
• Demonstrated ability to exercise sound judgement, discretion and initiative when handling confidential and sensitive matters.
• Strong written, verbal and interpersonal skills, with a proactive approach and the confidence to work independently, engaging effectively with senior internal and external stakeholders.

Responsibilities

• Extensive calendar management for the senior executives.
• Review and prioritize incoming correspondence for the senior executive.
• Manage executive travel arrangements.
• Draft senior executive correspondence, as required.
• Prepare meeting materials and coordinate agendas.
• Prepare monthly expense reports.
• Process and record invoices.
• Develop, edit and finalize executive presentations.
• Plan and coordinate offsite meetings and team events.
• Greet visitors and answer general inquiries.
• Arrange for catering for meetings and events.
• Represent the senior leaders with a high degree of professionalism to internal or external senior executives.
• Provide support outside of regular business hours when required.
• Provide back-up support for the divisional executive assistants during absences.

Skills

Time management

Discretion & judgement

Written & verbal communication

Interpersonal skills

Independent work

Tools

MS Office Suite

Word

Excel

PowerPoint

Job description

The opportunity

Supporting two Senior Managing Directors, the Senior Executive Assistant (SEA) provides proactive, high-level executive support to the leaders of Sustainable Investing and Global Strategy and coordinates administrative activities across both departments.

Operating with minimal supervision, the SEA exercises a high degree of independence, judgement, discretion, initiative and attention to detail. The role proactively manages complex and competing priorities, including executive calendars, inboxes, meeting coordination, complex travel arrangements and correspondence with senior internal and external stakeholders.

Who you’ll work with

You will report to the Senior Managing Director, Global Strategy, while providing executive support to the Senior Managing Directors leading Sustainable Investing and Global Strategy. Working across the Strategy & Stakeholder Relations (SSR) division, you will partner closely with the Global Strategy and Sustainable Investing teams, SSR administrative colleagues, and internal and external stakeholders at all levels.

What you’ll do

• Extensive calendar management for the senior executives
• Review and prioritize incoming correspondence for the senior executive
• Manage executive travel arrangements
• Draft senior executive correspondence, as required
• Prepare meeting materials and coordinate agendas
• Prepare monthly expense reports
• Process and record invoices
• Develop, edit and finalize executive presentations
• Plan and coordinate offsite meetings and team events
• Greet visitors and answer general inquiries
• Arrange for catering for meetings and events
• Represent the senior leaders with a high degree of professionalism to internal or external senior executives
• Provide support outside of regular business hours when required
• Provide back-up support for the divisional executive assistants during absences

What you'll need

• A minimum of 10 years of administrative assistance support, ideally supporting senior executives
• Excellent MS Office Skills: Word, Excel and PowerPoint
• Exceptional organizational and time-management skills, with strong attention to detail and the ability to manage competing priorities and deadlines
• Demonstrated ability to exercise sound judgement, discretion and initiative when handling confidential and sensitive matters
• Strong written, verbal and interpersonal skills, with a proactive approach and the confidence to work independently, engaging effectively with senior internal and external stakeholders

#LI-OTPP, #LI-PA, #LI-Hybrid

What we’re offering

Pay-for-performance with base salary and annual incentive based on individual and enterprise performance.The Base Salary range for this level is as follows:$75,000 - $120,000.Individual compensation and placement of this role in the range is based on different factors unique to each candidate, including but not limited to relevant experience, skills, demonstrated competencies, and internal equity as they relate to the role.

• Numerous opportunities for professional growth and development
• Comprehensive employer paid benefits coverage
• Retirement income through a defined benefit pension plan
• The opportunity to invest back into the fund through our Deferred Incentive Program
• A flexible work environment combining in office collaboration and remote working
• Competitive time off
• Our Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year
• Employee discount programs including Edvantage and Perkopolis

At Ontario Teachers', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check out Life at Teachers'.

Accommodations are available upon request ([e-mail]) for candidates with a disability taking part in the recruitment process and once hired.

Candidates must be legally entitled to work in the country where this role is located.

Ontario Teachers’ may use AI-based tools to assist in screening and assessing applicants for this position. These tools may help us identify candidates whose skills and experience align with Ontario Teachers’ objectives by analyzing information provided in resumes and applications. Our use of AI does not replace human decision-making.

To learn more about how Teachers’ uses AI with your personal information, please visit our Privacy Centre.

Functional Areas:

Administration

Vacancy:

Current