Administrative Assistant, Sustainable Energies Group (6-month contract)

Canada Pension Plan Investment Board; Toronto; Hybrid; CAD 42,000 - 62,000; Full time

Job summary

Canada Pension Plan Investment Board is seeking an Administrative Assistant for the Sustainable Energies Group in Toronto to support investment professionals across Toronto and New York. You will manage calendars, coordinate meetings, travel, and expenses to keep the team operating across time zones.

You will work with colleagues and partners to ensure timely, accurate communications and event support, while handling confidential information with professionalism in a fast-paced environment.

Qualifications

• Experience supporting multiple professionals with competing priorities in a fast-paced environment.
• Demonstrated experience managing complex calendars, senior-level meetings, events, travel and expense reimbursement.
• Strong organizational and prioritization skills with attention to accuracy and detail.
• Clear written and verbal communication, professional and approachable demeanor.
• Proficiency with MS Office and calendar-management tools; willingness to learn new applications.

Responsibilities

• Manage complex calendars, meetings and correspondence for multiple investment professionals across levels and time zones.
• Coordinate global travel arrangements, including detailed itineraries and related logistics.
• Organize internal and external meetings, presentations and events in collaboration with colleagues, partners, assistants and vendors.
• Reconcile corporate credit card expenses and submit accurate reports through the Global Expense Reporting System.
• Prepare team members for meetings, track follow-up activities and help ensure action items are carried forward.
• Handle sensitive and confidential information with professionalism, discretion and sound judgement.
• Collaborate with administrative colleagues and teams across CPP Investments to manage requests, timelines and deliverables.

Skills

Calendar management

Travel coordination

Expense reimbursement

Communication skills

Organizational skills

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Calendar-management tools

Job description

Purpose. Performance. People. Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians. With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide. For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here, you’ll contribute to outcomes that matter alongside team members committed to excellence and shared success.

The Role

As an Administrative Assistant, Sustainable Energies Group, you will provide day-to-day support to investment professionals across Toronto and New York. You will manage complex calendars and international travel, coordinate meetings and events, process expenses, and help the team operate effectively across global offices and time zones.

The Team

CPP Investments’ Sustainable Energies Group includes investment professionals working across London, New York, Toronto, Mumbai and São Paulo. Based in Toronto, you will work closely with investment professionals, administrative colleagues, and internal and external partners to support the team’s day-to-day activities.

Accountabilities

• Manage complex calendars, meetings and correspondence for multiple investment professionals across levels and time zones
• Coordinate global travel arrangements, including detailed itineraries and related logistics
• Organize internal and external meetings, presentations and events in collaboration with colleagues, partners, assistants and vendors
• Reconcile corporate credit card expenses and submit accurate reports through the Global Expense Reporting System
• Prepare team members for meetings, track follow-up activities and help ensure action items are carried forward
• Handle sensitive and confidential information with professionalism, discretion and sound judgement
• Collaborate with administrative colleagues and teams across CPP Investments to manage requests, timelines and deliverables

What You Bring

• Experience working in a fast-paced professional environment and supporting multiple professionals with competing priorities
• Demonstrated experience managing complex calendars, senior-level meetings, events, travel and expense reimbursement
• Strong organizational and prioritization skills, with close attention to accuracy and detail
• Clear written and verbal communication skills and a professional, approachable manner
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook and calendar-management tools, with an interest in learning new applications
• Adaptability and sound judgement, with the ability to remain composed while managing time-sensitive work
• Flexibility to adjust working hours when business requirements require support across global time zones

You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself to high standards in a collaborative, performance-driven environment. We provide colleagues with cutting-edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact.

Inclusion & Accessibility

CPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs.

Attention: Protect Yourself from Fraud

CPP Investments is committed to a secure and transparent recruitment process. We will never ask candidates for payment or financial information at any stage of hiring. All legitimate opportunities are posted on our careers page, and communications will come from our applicant tracking system, Workday. CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making.

About Us

Why Work With Us For 25 years, we’ve proudly invested the Canada Pension Plan Fund, helping to secure retirement for more than 22 million Canadians. We invest for the long term - and that includes our people. Here, you’ll work alongside high-calibre colleagues on meaningful challenges that have real-world impact. Our purpose drives us, our performance sets us apart, and our people make it possible.

Our Guiding Principles

Our guiding principles shape our culture. They define how we work and represent the values that guide our behaviours. They are Integrity, Partnership and High Performance.

Our Impact

We invest globally across public and private markets, managing capital on behalf of millions of contributors and beneficiaries. We focus on long-term value creation and responsible investing, with offices in major financial centres around the world.

What You Can Expect

• Meaningful work with measurable impact
• Exposure to complex, global challenges
• Opportunities for learning and growth
• Competitive total rewards and benefits
• Comprehensive wellness programs
• Inclusive and respectful of diverse perspectives
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