Executive Assistant

Canada Pension Plan Investment Board; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

CPP Investments is seeking an Executive Assistant to support four Managing Directors in Technology & Data in a fast-paced environment. You will manage complex calendars, coordinate meetings, travel, and prepare important documents with a keen eye for detail.

The role requires 6+ years of administrative experience, strong English communication, advanced MS Office skills, and the ability to handle confidential information while aligning priorities across leaders.

Qualifications

• 6+ years of administrative support experience in a fast-paced, professional environment.
• Experience supporting senior professionals, managing competing priorities and exercising sound judgment and discretion.
• Demonstrated experience managing complex calendars, coordinating high-profile meetings and events, arranging travel and processing expense reimbursements.
• Strong written and verbal communication skills in English.
• Advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint and Outlook, with an interest in learning new applications.
• Experience in financial services or a related industry is an asset.

Responsibilities

• Provide proactive administrative and coordination support to four Managing Directors and their broader teams, helping manage competing priorities and maintain an effective operating rhythm
• Manage complex calendars and coordinate internal and external meetings, calls, room bookings and logistics across global departments and offices
• Coordinate complex global travel arrangements and itineraries, including related administrative and expense processes
• Prepare and coordinate Executive- and department-level documents and submissions, ensuring accuracy, attention to detail and timely delivery
• Anticipate meeting requirements, help ensure leaders are prepared and support the coordination and follow-through of action items and critical internal processes
• Coordinate department and team events, employee onboarding and meetings with external partners, assistants, vendors and other stakeholders
• Partner closely with other Executive Assistants and teams to improve coordination and efficiency, while handling sensitive and confidential matters with discretion

Skills

Administrative support

Calendar management

Travel coordination

Communication

Discretion

Education

College diploma or bachelor’s degree

Job description

Purpose. Performance. People. Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians. With a long‑term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide. For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here, you’ll contribute to outcomes that matter alongside team members committed to excellence and shared success.

The Role

As an Executive Assistant, you will support four department-aligned Managing Directors within Technology & Data, serving as a key coordination point across their priorities and leadership engagements. You will proactively manage complex calendars and competing demands, establish an effective operating rhythm, and anticipate needs to help maximize leadership effectiveness and focus. Success in this role requires strong judgment, discretion, and the ability to connect priorities and look beyond individual calendars. The Team Technology & Data provides the technology and data capabilities that support CPP Investments and its investment activities. The Executive Assistant will work across four department-aligned Managing Directors, helping coordinate priorities, activities and administrative requirements while partnering closely with Executive Assistants and teams across the organization.

Accountabilities

• Provide proactive administrative and coordination support to four Managing Directors and their broader teams, helping manage competing priorities and maintain an effective operating rhythm
• Manage complex calendars and coordinate internal and external meetings, calls, room bookings and logistics across global departments and offices
• Coordinate complex global travel arrangements and itineraries, including related administrative and expense processes
• Prepare and coordinate Executive- and department-level documents and submissions, ensuring accuracy, attention to detail and timely delivery
• Anticipate meeting requirements, help ensure leaders are prepared and support the coordination and follow-through of action items and critical internal processes
• Coordinate department and team events, employee onboarding and meetings with external partners, assistants, vendors and other stakeholders
• Partner closely with other Executive Assistants and teams to improve coordination and efficiency, while handling sensitive and confidential matters with discretion

What You Bring

• College diploma or bachelor’s degree
• 6+ years of administrative support experience in a fast-paced, professional environment
• Experience supporting senior professionals, managing competing priorities and exercising sound judgment and discretion
• Demonstrated experience managing complex calendars, coordinating high-profile meetings and events, arranging travel and processing expense reimbursements
• Strong written and verbal communication skills in English
• Advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint and Outlook, with an interest in learning new applications
• Experience in financial services or a related industry is an asset

We provide colleagues with cutting-edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact.

Inclusion & Accessibility

CPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs.

Attention: Protect Yourself from Fraud

CPP Investments is committed to a secure and transparent recruitment process. We will never ask candidates for payment or financial information at any stage of hiring. All legitimate opportunities are posted on our careers page, and communications will come from our applicant tracking system, Workday. CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making.

#LI-ONSITE

About Us

Why Work With Us For 25 years, we’ve proudly invested the Canada Pension Plan Fund, helping to secure retirement for more than 22 million Canadians. We invest for the long term — and that includes our people. Here, you’ll work alongside high-calibre colleagues on meaningful challenges that have real-world impact. Our purpose drives us, our performance sets us apart, and our people make it possible.

Our Guiding Principles

Our guiding principles shape our culture. They define how we work and represent the values that guide our behaviours. They are Integrity, Partnership and High Performance.

Our Impact

We invest globally across public and private markets, managing capital on behalf of millions of contributors and beneficiaries. We focus on long-term value creation and responsible investing, with offices in major financial centres around the world.

What You Can Expect

Meaningful work with measurable impact

Exposure to complex, global challenges

Opportunities for learning and growth

• Competitive total rewards and benefits
• Comprehensive wellness programs
• Inclusive and respectful of diverse perspectives

Stay Connected

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