Fundraising Coordinator

Quantum Management Services Ltd; Toronto; Hybrid; CAD 30,000 - 33,000; Part time

Job summary

Quantum Management Services Ltd. is seeking an Administrative Assistant (Fundraising) in Toronto. This hybrid, 5-month contract role supports fundraising programs, donor relations, and data entry.

The ideal candidate is organized, detail-oriented, and proficient in Microsoft Office with experience handling donor databases and customer service.

You will help process donations, update records, and assist with reporting to advance meaningful fundraising initiatives for the nonprofit client.

Qualifications

• Experience with Salesforce and/or SQL is an asset.
• Proficiency in Microsoft Office; knowledge of SQL is an asset.
• Strong data entry skills and attention to detail.
• Excellent written and verbal communication and customer service skills.
• Ability to multitask, prioritize, and meet deadlines.
• Knowledge of donation processing, CRA regulations, basic accounting, or French is an asset.

Responsibilities

• Provide administrative support for fundraising programs, including events, monthly giving, and major gifts.
• Accurately enter and maintain donor information in databases.
• Assist with donation processing, deposits, reconciliation, and charitable receipting.
• Update donor records with communications, event details, and sponsor information.
• Contact monthly donors to obtain updated credit card information as needed.
• Maintain files, mailing lists, and inventory of printed materials and promotional products.

Skills

Data entry

Customer service

Administrative support

Donor database

Microsoft Office

Communication

Tools

Salesforce

SQL

Job description

Position: Administrative Assistant (Fundraising). Location: Midtown Toronto, ON (Hybrid). Salary: $22-$24 per hour. Job Type: 5-month contract with potential for extension. Posting Type: Open vacancy.

We are recruiting on behalf of our non-profit client for a Administrative Assistant (Fundraising) to join their team in Toronto. This role is ideal for an organized, detail-oriented professional with strong administrative, data entry, and customer service skills who wants to support meaningful fundraising initiatives.

Key Responsibilities

• Provide administrative support for fundraising programs, including events, monthly giving, and major gifts.
• Accurately enter and maintain donor information in databases.
• Assist with donation processing, deposits, reconciliation, and charitable receipting.
• Update donor records with communications, event details, and sponsor information.
• Contact monthly donors to obtain updated credit card information as needed.
• Maintain files, mailing lists, and inventory of printed materials and promotional products.

Qualifications

• Experience with Salesforce and/or SQL is an asset.
• Proficiency in Microsoft Office; knowledge of SQL is an asset.
• Strong data entry skills and attention to detail.
• Excellent written and verbal communication and customer service skills.
• Ability to multitask, prioritize, and meet deadlines.
• Knowledge of donation processing, CRA regulations, basic accounting, or French is an asset.

This is a great opportunity to join a mission-driven non-profit organization, apply your administrative and data management skills, and contribute to meaningful fundraising initiatives that make a positive impact in the community.