Full-Cycle Accounting Administrator (AP/AR)

Transgate Global Careers; Montreal; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Employer paid benefit plan

Extended health care

Vision care

Dental care

Life insurance

Disability insurance

Job summary

A leading service provider in the linen and laundry sector is seeking an Accounting Administrator in Montreal. This role involves full-cycle accounting duties including accounts payable and receivable, and administrative support tasks. The ideal candidate should have a college education in a relevant field, along with 1-2 years of experience in payroll and accounting. Strong proficiency in French and effective communication skills are essential. Employer-paid benefits include extended health care and insurance.

Qualifications

• Minimum 1-2 years of experience in payroll and accounting functions.
• Strong proficiency in accounting software and Microsoft Office Suite.
• Excellent organizational skills and ability to meet deadlines.
• Effective communication skills with internal and external stakeholders.
• Strong French language skills with basic English proficiency.

Responsibilities

• Perform full-cycle accounting including AP and AR tasks.
• Prepare financial statements and conduct ad-hoc analysis.
• Support day-to-day accounting operations and administrative duties.

Skills

Accounting software proficiency

Microsoft Office Suite

Organizational skills

Effective communication

Strong French language skills

Basic English proficiency

Education

College or university education in payroll/accounting or related field

Job description

Our client is a successful public company with global operations and an industry leader in the industrial linen and laundry sector. They are looking for an Accounting Administrator to join their team in Montreal.

The Accounting Administrator performs a variety of accounting and administrative duties. The primary focus of this role is on day-to-day full-cycle accounting with responsibilities including accounts payable (AP) and accounts receivable (AR), producing financial statements, and conducting ad-hoc analysis and reporting. The position also includes administrative tasks such as answering phone calls and supporting day-to-day accounting operations.

Key Responsibilities:

Accounts Payable:

• Review, enter, and process AP invoices for payment.
• Ensure accuracy and compliance of clerical and arithmetic records.
• Maintain departmental records and organize invoices; update vendor and contractor information in the system.
• Respond to vendor and contractor inquiries regarding payment matters.

Accounts Receivable:

• Prepare AR invoicing to clients, ensuring adherence to client reporting requirements.
• Post payments to the system and reconcile remittances upon receipt.
• Maintain AR aging reports and follow up with customers regarding payment status.
• Prepare and send customer statements of account.
• Track service level agreement changes and reconcile with client-issued purchase orders.
• Perform monthly bank reconciliations.
• Process monthly recurring journal entries.
• Assist in the monthly financial close process.

Administrative Duties:

• Answer and direct phone calls professionally.
• Provide administrative support to the accounting team, including data entry, filing, and record-keeping.

Ideal Candidate:

• Education/Experience: College or university education in payroll/accounting or a related field. Minimum 1-2 years of experience in payroll and accounting functions for both salaried and hourly employees.
• Technical Skills: Proficient with accounting software and Microsoft Office Suite.
• Time Management: Excellent organizational skills, with the ability to adhere to deadlines and respond quickly to urgent situations.
• Communication Skills: Effective communication skills, working with internal and external stakeholders in accounting functions.
• Language Skills: Strong French language skills with basic proficiency in English as necessary for some general communication, though perfect English is not required.
• Work Environment: In-office role, requiring teamwork and collaboration with colleagues in a professional setting.
• Employer paid benefit plan.
• Extended health care, vision care, dental care, life insurance and disability insurance.