Frontline Staffing & Admin Coordinator

Auxly Cannabis; Staples; On-site; CAD 50,000 - 60,000; Full time

Job summary

Auxly Cannabis is seeking an HR Coordinator to provide administrative and labour-management support within our production environment in Staples, Ontario. You will coordinate hiring, timesheets, staffing records, and training while producing daily KPI reporting for the Production Manager.

You will manage frontline hiring, onboarding, scheduling, attendance, health & safety training, and keep staff certifications and records up to date.

Qualifications

• Experience in an HR coordinator, scheduling, or labour administration role, ideally in a manufacturing or production environment.
• Strong organizational skills and comfort managing a high volume of scheduling and administrative detail.
• Discretion handling confidential staffing and personnel information.
• Comfortable consolidating and reporting on data from multiple sources (e.g. cell lead daily reports, inventory records).

Responsibilities

• Coordinate the interview and hiring process for frontline roles — scheduling, screening, candidate communication, interview reporting and offer paperwork.
• Support onboarding of new staff, including coordinating training on tasks, health & safety, and other new-hire requirements alongside Supervisors and Cell Leads.
• Support day-to-day coverage adjustments in partnership with Supervisors.
• Process timesheet approvals and flag exceptions to the appropriate Supervisor for sign-off.
• Maintain Attendance and Vacation planning, overtime sign-up sheets.
• Write and revise Health and Safety related SOPs and perform trainings.
• Collaborate with Supervisors for Health and Safety related topics.
• Ensure availability of PPEs.
• Maintain frontline staffing records - certifications, training completion, attendance history, and disciplinary tracking.
• Act as a central point of contact for frontline staff on scheduling and administrative questions.
• Consolidate daily reports from the Production Leads for KPI reporting.
• Track and enter inventory data where required, for example spare parts maintenance.

Skills

HR coordination

Scheduling

Labour administration

Data reporting

Confidentiality

Job description

Auxly Cannabis is seeking an HR Coordinator to provide administrative and labour-management support within our production environment in Staples, Ontario. You will coordinate hiring, timesheets, staffing records, and training while producing daily KPI reporting for the Production Manager.

You will manage frontline hiring, onboarding, scheduling, attendance, health & safety training, and keep staff certifications and records up to date.