Labour and Admin Coordinator

Auxly; Staples; On-site; CAD 48,000 - 64,000; Full time

Job summary

Auxly is seeking an experienced HR Coordinator to support production teams in Ontario. You will coordinate hiring, staffing records, training, timesheets, and daily KPI reporting in collaboration with the Production Manager and Supervisors.

You will streamline onboarding, manage scheduling details, process timesheets, maintain attendance data, and help ensure health and safety SOPs are up to date. The role requires strong organization and discretion in a manufacturing setting.

Qualifications

• Experience in an HR coordinator, scheduling, or labour administration role, ideally in a manufacturing or production environment.
• Strong organizational skills and comfort managing a high volume of scheduling and administrative detail.
• Discretion handling confidential staffing and personnel information.
• Comfortable consolidating and reporting on data from multiple sources (e.g. Cell Lead daily reports, inventory records).
• Demonstrates confidence and professionalism when communicating with employees at all levels, from new hires to Supervisors, recognizing that this role interacts with nearly every individual within the building.

Responsibilities

• Coordinate the interview and hiring process for frontline roles — scheduling, screening, candidate communication, interview reporting and offer paperwork.
• Support onboarding of new staff, including coordinating training on tasks, health & safety, and other new-hire requirements alongside Supervisors and Cell Leads.
• Support day-to-day coverage adjustments in partnership with Supervisors.
• Process timesheet approvals and flag exceptions to the appropriate Supervisor for sign-off.
• Maintain Attendance and Vacation planning, overtime sign-up sheets.
• Write and revise Health and Safety related SOPs and perform trainings.
• Collaborate with Supervisors for Health and Safety related topics.
• Ensure availability of PPEs.
• Maintain frontline staffing records — certifications, training completion, attendance history, and disciplinary tracking.
• Act as a central point of contact for frontline staff on scheduling and administrative questions.
• Consolidate daily reports from the Production Leads for KPI reporting.
• Track and enter inventory data where required, for example spare parts maintenance.

Skills

HR coordination

Scheduling

Labour administration

Manufacturing environment

Job description

Auxly is an international cannabis company dedicated to bringing innovative, effective, and high-quality cannabis products to the medical, wellness and adult-use markets. Auxly's experienced team of industry first-movers and enterprising visionaries have secured a diversified supply of raw cannabis, strong clinical, scientific, and operating capabilities and leading research and development infrastructure in order to create trusted products and brands in an expanding global market.

Position Summary

Provides administrative and labour-management support to the Production Manager and Supervisors — coordinating hiring, timesheets, staffing records, training, and daily KPI reporting from the cells.

Key Responsibilities

• Coordinate the interview and hiring process for frontline roles — scheduling, screening, candidate communication, interview reporting and offer paperwork.
• Support onboarding of new staff, including coordinating training on tasks, health & safety, and other new-hire requirements alongside Supervisors and Cell Leads.
• Support day-to-day coverage adjustments in partnership with Supervisors.
• Process timesheet approvals and flag exceptions to the appropriate Supervisor for sign-off.
• Maintain Attendance and Vacation planning, overtime sign-up sheets.
• Write and revise Health and Safety related SOPs and perform trainings.
• Collaborate with Supervisors for Health and Safety related topics.
• Ensure availability of PPEs.
• Maintain frontline staffing records — certifications, training completion, attendance history, and disciplinary tracking.
• Act as a central point of contact for frontline staff on scheduling and administrative questions.
• Consolidate daily reports from the Production Leads for KPI reporting.
• Track and enter inventory data where required, for example spare parts maintenance.

Qualifications & Experience

• Experience in an HR coordinator, scheduling, or labour administration role, ideally in a manufacturing or production environment.
• Strong organizational skills and comfort managing a high volume of scheduling and administrative detail.
• Discretion handling confidential staffing and personnel information.
• Comfortable consolidating and reporting on data from multiple sources (e.g. Cell Lead daily reports, inventory records).
• Demonstrates confidence and professionalism when communicating with employees at all levels, from new hires to Supervisors, recognizing that this role interacts with nearly every individual within the building.

Auxly is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest, however, only those selected for an interview will be contacted.