Frontline Administrative Assistant – Guardianship & Programs

Vancouver Aboriginal Child and Family Services Society; Vancouver; On-site; CAD 50,000 - 57,000; Full time

Job summary

An Indigenous community service organization is seeking a Float Administrative Assistant to provide essential administrative support across various programs. The role involves maintaining client files, preparing documents, and assisting collaboratively with the team. Candidates should have administrative experience, proficiency in MS Office, and strong interpersonal skills. The position offers a competitive salary, benefits, and is based in Metro Vancouver with no remote work options available.

Benefits

Extended health and dental benefits

Employee and family assistance program

Three weeks of vacation

Public service pension plan

Access to cultural clinical counselling

Qualifications

• A certificate or diploma in an administrative program is required.
• 2-5 years experience working in an office setting is needed.
• Knowledge of office practices and procedures is important.
• Ability to prioritize and handle multiple priorities is necessary.
• Criminal record check for working with vulnerable populations is required.

Responsibilities

• Provide administrative support services for the program and team.
• Maintain client files and prepare documentation and reports.
• Assist with switchboard duties as needed.
• Collaborate effectively in a team environment and engage clients.

Skills

Proven administration skills

Excellent verbal communication

Interpersonal skills

Ability to work under stress

Proficiency in MS Office

Ability to engage with clients

Ability to prioritize tasks

Teamwork capabilities

Education

Certificate or diploma in an administrative program

2-5 years experience in an office setting

Knowledge of filing systems

Tools

MS Office (Teams, Outlook, Excel, Word, PowerPoint)

Job description

An Indigenous community service organization is seeking a Float Administrative Assistant to provide essential administrative support across various programs. The role involves maintaining client files, preparing documents, and assisting collaboratively with the team. Candidates should have administrative experience, proficiency in MS Office, and strong interpersonal skills. The position offers a competitive salary, benefits, and is based in Metro Vancouver with no remote work options available.