Front Desk Specialist — Law Firm, Onsite & Benefits

BCLMA; Vancouver; Hybrid; CAD 45,000 - 53,000; Full time

Benefits offered by this job

Competitive salary range

Paid vacation and sick/personal days

Group benefits including vision care

Professional Development & Continuing 

On-site fitness centre

Job summary

MacKenzie Fujisawa LLP, a downtown Vancouver law firm, is seeking an enthusiastic receptionist to support daily operations. This full-time, on-site role runs 8:00am to 4:00pm, Monday to Friday, and requires a professional, detail-oriented individual who can multitask and interact warmly with clients and staff.

Responsibilities include greeting visitors, answering and directing calls, managing boardrooms, and performing clerical duties.

Qualifications

• Excellent communication skills, both in person and over the phone.
• Detail oriented with a strong organizational and multitasking abilities.
• Professional demeanor, communication and presentation.
• Dependable, Reliable, and punctual at all times.
• Able to interact with firm members and visitors in a pleasant professional manner.
• Solid knowledge of office applications such as MS Office.
• Team player and also works well independently.

Responsibilities

• Answering and directing incoming telephone calls to appropriate recipients, and responding professionally to any general inquiries
• Greeting clients and guests of the firm in a friendly and professional manner
• Maintaining a neat and organized reception area at all times
• Managing boardroom bookings
• Maintaining a neat and organized presentation of all boardrooms and prepares the boardrooms for meetings as needed for meetings
• Responsible for external storage facilities and tracking of boxes
• Assisting with social functions
• Conducting file openings and conflict searches
• Providing backup for posting BC Online and LTSA
• Performing other related duties as required and provides clerical or administrative support as requested

Skills

Communication skills

Attention to detail

Organizational skills

Customer service

MS Office

Tools

MS Office

Job description

MacKenzie Fujisawa LLP, a downtown Vancouver law firm, is seeking an enthusiastic receptionist to support daily operations. This full-time, on-site role runs 8:00am to 4:00pm, Monday to Friday, and requires a professional, detail-oriented individual who can multitask and interact warmly with clients and staff.

Responsibilities include greeting visitors, answering and directing calls, managing boardrooms, and performing clerical duties.