Front Desk & Office Operations Specialist

Aecon Group Inc.; Sherwood Park; On-site; CAD 42,000 - 54,000; Full time

Job summary

Aecon Industrial is seeking an organized Office Administrator to keep the Canada office running efficiently and provide a positive experience for visitors and staff. This role suits someone who enjoys variety, takes initiative, and can manage multiple administrative priorities.

You will be the front-line point of contact, coordinating with procurement, finance, safety, and projects, while maintaining a welcoming, tidy office environment and ensuring smooth day-to-day operations.

Qualifications

• High school diploma required; post-secondary admin diploma preferred.
• Experience in office administration and front desk tasks.
• Ability to handle confidential information.
• Strong communication and customer service skills.
• Proficient with MS Office and standard office software.

Responsibilities

• Answer phones and greet visitors at front desk.
• Direct calls and visitors to the right staff.
• Manage on-call and after-hours call services.
• Keep reception and meeting rooms tidy.
• Support boardroom bookings and connectivity.
• Assist procurement, finance, safety, quality, and projects as needed.
• Coordinate office admin matters (janitorial, maintenance, events).
• Maintain inventory of office supplies and kitchen stocks.
• Arrange travel bookings and expense processing.

Skills

Customer service

Detail oriented

MS Office

Confidentiality

Communication

Planning & organizing

Problem solving

Office procedures

Education

High school diploma; admin diploma preferred

Job description

Aecon Industrial is seeking an organized Office Administrator to keep the Canada office running efficiently and provide a positive experience for visitors and staff. This role suits someone who enjoys variety, takes initiative, and can manage multiple administrative priorities.

You will be the front-line point of contact, coordinating with procurement, finance, safety, and projects, while maintaining a welcoming, tidy office environment and ensuring smooth day-to-day operations.