Office Coordinator

Aecon Group Inc.; Sherwood Park; On-site; CAD 40,000 - 55,000; Full time

Job summary

Aecon Group Inc. in Canada is seeking an organized Office Coordinator to keep our office running smoothly and create a welcoming experience for staff and visitors.

This role supports procurement, finance, safety, quality and projects with general admin tasks. You will manage front desk duties, coordinate meetings, travel, and vendor relationships, maintain office supplies and kitchen areas, and help with mailings and event planning.

Qualifications

• Superior customer service and professional demeanor.
• Excellent attention to detail and accuracy in tasks.
• Strong communication skills with staff, visitors, and vendors.
• Ability to prioritize, plan, and meet deadlines.

Responsibilities

• Answer phones and greet visitors at front desk.
• Direct calls and visitors to appropriate personnel.
• Coordinate office administration matters and janitorial services.
• Support meetings and bookings in boardrooms and ensure connectivity.
• Assist procurement, finance, safety, quality and projects with admin tasks.
• Maintain office supplies and kitchen areas, and handle mailings.
• Establish vendor relationships to ensure high-quality services.

Skills

Customer service

Detail oriented

Communication

Problem solving

Organization

Time management

Education

High school diploma

Business/administrative diploma

Tools

MS Office

Job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won't just build your career - you'll help build what matters to enable future generations to thrive.

At Aecon, You Can Count On

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud.

At Aecon We

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you're inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients - from fabrication and modularization to new builds, turnarounds and maintenance. Aecon Industrial provides its clients with a vertically integrated solution, self-performing all disciplines of work.

We're looking for an organized, service-oriented Office Coordinator to help keep our office running efficiently and create a positive experience for everyone who walks through our doors. This role is ideal for someone who enjoys variety, takes initiative, and can confidently manage multiple administrative priorities.

What You’ll Do Here

• Answer phones and attend to visitors at the front desk.
• Direct phone calls and visitors to the appropriate personnel.
• Manage internal on-call and external after hours call services.
• Keep the front entrance, reception area, and boardrooms neat, tidy and presentable at all times.
• Provide support for boardroom meeting bookings and ensure smooth connectivity for users.
• Provide assistance to the procurement, finance, safety, quality, and projects as requested for general admin.
• Coordinate office administration matters (e.g. janitorial services, maintenance, social events, etc.).
• Monitor and replenish the office supplies inventory.
• Maintain and replenish the kitchen areas ensuring they are stocked and tidy.
• Prepare mailings or courier requests.
• Establish and maintain relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services.
• Support travel booking and expense processing as required.
• Other related general administrative duties as required.

What You Bring To The Team

• Superior customer service.
• Detail Oriented.
• Good computer skills using MS Office Products.
• Must be able to deal with sensitive issues in a confidential manner.
• Strong communication skills, dealing tactfully with employees, visitors, and customers.
• Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines.
• Knowledge of office methods and procedures, equipment and filing systems, both electronic and manual.
• High school Diploma and preference for post-secondary with a business or administrative diploma.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon's AI Usage Policy. All final decisions are made by qualified Aecon team members.