Procurement & Invoicing Specialist

Aecon; Hamilton; On-site; CAD 50,000 - 60,000; Full time

Job summary

Aecon is seeking a Procurement Administrator in Hamilton, Ontario, to support procurement activities, process SAP-based goods receipts, and manage supplier relations. The role emphasizes three-way matching, invoicing, and accurate documentation within a fast-paced environment.

You will collaborate with operations to ensure timely purchases, reconcile invoices, and maintain strong vendor communications while upholding Aecon's Safety Always culture.

Qualifications

• Proven experience in procurement administration, accounts payable, or bookkeeping-related roles.
• Understanding of procure-to-pay processes and supplier relationships.
• Strong organizational and communication skills.

Responsibilities

• Support procurement activities, including purchase order updates and adjustments.
• Process goods receipts in SAP for delivered materials and equipment.
• Record and acknowledge subcontractor services in SAP.
• Track deliveries and manage rental equipment and tooling through rental trackers.
• Resolve procurement exceptions in real time (pricing, delivery, accounts, materials, and services).
• Perform invoice validation and support three-way matching (PO, receipt, invoice).
• Assist with basic bookkeeping functions, including invoice tracking, credits, and reconciliations.
• Manage Purchase Card transactions and ensure compliance with company policies.
• Investigate and resolve invoice discrepancies to support the procure-to-pay process.
• Reconcile vendor statements and ensure all invoices are received, recorded, and processed accurately.
• Maintain organized filing systems and procurement documentation.
• Promote a culture of inclusion, collaboration, and continuous improvement.

Skills

Procurement administration

Accounts payable

Vendor relations

Three-way matching

Invoice processing

Microsoft Office

Tools

SAP

Job description

Aecon is seeking a Procurement Administrator in Hamilton, Ontario, to support procurement activities, process SAP-based goods receipts, and manage supplier relations. The role emphasizes three-way matching, invoicing, and accurate documentation within a fast-paced environment.

You will collaborate with operations to ensure timely purchases, reconcile invoices, and maintain strong vendor communications while upholding Aecon's Safety Always culture.