Front Desk/Administrative Assistant

Tilbury Tots Early Learning Centre; Tilbury; On-site; CAD 23,000 - 32,000; Full time

Job summary

Tilbury Tots Early Learning Centre seeks a friendly, organized Front Reception/Administrative Assistant to join our team at the Tilbury site. You will be the first point of contact for families and will provide essential clerical support in a busy childcare environment.

This full-time, on-site role runs 12:00 PM–5:00 PM, Monday through Friday, with vacation coverage for the front desk. The ideal candidate is tech‑savvy, reliable, and able to handle confidential information with discretion.

Qualifications

• Strong communication and interpersonal abilities.
• Excellent organizational skills and attention to detail.
• Comfortable using emails, word processing, spreadsheets, and online admin platforms.

Responsibilities

• Warmly greet families, children, staff and visitors.
• Answer and direct incoming calls and respond to inquiries.
• Provide clerical and administrative support to the centre.
• Provide vacation coverage for Front Reception.
• Assist with filing, data entry, and record keeping.
• Use computer programs, email and digital systems to complete tasks.
• Support staff and management with admin duties as needed.
• Maintain a clean, professional reception area.
• Maintain confidentiality and handle sensitive information.

Skills

Communication

Organization

Tech-savvy

Multitasking

Job description

Admin Full Time Tilbury, ON $20 CAD per hour

Position: Front Reception/Administrative Assistant
Job Type: Full Time
Posting Status: New Vacancy (1)
Wage: $20.00/hour
Hours: 12:00 PM - 5:00 PM Monday - Friday
Location:
Tilbury Tots Main Site @ St. Joseph Catholic School
43 St. Clair Street
Tilbury, ON
N0P2L0

About the Position

Tilbury Tots Early Learning Centre is seeking a friendly, organized, and tech-savvy individual to join our team in a Front Reception role. This position is ideal for someone who enjoys working in a busy environment, providing administrative support, and creating a warm and welcoming atmosphere for children, families, staff, and visitors.

The successful candidate will be the first point of contact for families entering the centre and will play an important role in supporting the daily clerical and administrative operations of our childcare facility. This position will also provide vacation coverage for the regular Front Reception staff member to help ensure continuity of administrative support.

Key Responsibilities

• Warmly greet families, children, staff, and visitors upon arrival.
• Answer and direct incoming phone calls and respond to the general inquiries.
• Provide clerical and administrative support to the centre.
• Provide vacation coverage for Front Reception, ensuring reception duties continue to be completed efficiently.
• Assist with filing, data entry, document preparation, and maintaining organized records.
• Use computer programs, email, and digital systems to complete administrative tasks efficiently.
• Support staff and management with administrative duties as needed.
• Maintain a clean, organized, and professional reception area.
• Help ensure families feel welcomed, supported and valued.
• Maintain confidentiality and handle sensitive information appropriately.

Qualification and Skills

• Strong communication and interpersonal skills.
• Friendly, welcoming, and professional.
• Excellent organizational skills and attention to details.
• Tech-savvy, with strong computer skills and the ability to learn new software and digital systems quickly.
• Comfortable using email, word processing programs, spreadsheets and online administrative platforms.
• Ability to multitask and prioritize responsibilities in a busy environment.
• Flexible and adaptable, with the ability to provide reception coverage when required.
• Ability to maintain confidentiality and exercise discretion.
• Previous reception, clerical, or administrative experience is considered an asset.
• Experience in a childcare or educational setting is an asset.

Mandatory Requirements

• A clear Vulnerable Sector Check meeting applicable childcare requirements
• A completed two-step TB Skin test, with required documentation.
• Immunization records as required for the position and applicable childcare regulations.
• Employment is contingent upon meeting the organization's applicable screening and documentation requirements.

What We Are Looking For

We are looking for someone who is dependable, approachable, organized, and comfortable with technology. The ideal candidate will take pride in a creating a positive first impression for families, provide administrative support, and be willing to step in to ensure Front Reception duties are covered during vacation periods.

Interested applicants are invited to submit their Cover Letter and Resume for consideration.

Tilbury Tots Early Learning

Tilbury Tots Early Learning is committed to a diverse and inclusive workplace for all. Our workplaces have a long-standing policy of providing fair, equitable, and accessible opportunities for all employees and prospective employees. Accommodations during the application and interview process are available upon request.