Personal Assistant

Confidential Employer; Toronto; Sur place; CAD 200 000 - 220 000; Plein temps

Avantages offerts par ce poste

Discretionary bonus

Résumé du poste

Confidential Employer, a private family in Toronto, seeks a seasoned Personal Assistant to provide on-site support for personal affairs. This full-time role offers direct access to the principals and requires resilience, discretion, and the ability to manage a demanding pace.

The ideal candidate combines meticulous organization with proactive judgment, independently maintaining a busy schedule, travel logistics, and confidential administration.

Qualifications

• Proven experience as Personal Assistant or Executive Assistant supporting senior executives or high-net-worth families.
• Highly proactive and attentive, with a track record of thinking ahead and bringing forward ideas, not just completing tasks.
• Strong technical fluency: quick and confident on mobile apps and advanced in Microsoft Office and modern productivity tools.
• Excellent organization and attention to detail, with the ability to manage competing priorities.
• Composed, resilient, and able to take direct feedback in stride while working with demanding principals.
• Exceptional discretion, integrity, and professional judgment.

Responsabilités

• Manage complex personal calendars, resolving conflicts in advance and keeping detailed trackers and records current
• Monitor and respond to a high volume of correspondence promptly, maintaining an organized inbox
• Arrange domestic and international travel and related logistics, adjusting plans at short notice
• Schedule and follow up on personal appointments and recurring commitments
• Coordinate family logistics, scheduling, and communication with third parties
• Oversee personal administration, including payments, documentation, and renewals
• Plan and coordinate private events and special occasions from start to finish
• Research and source products and services, evaluating options and managing arrangements
• Handle day-to-day requests, errands, and deliveries as they arise
• Maintain strict confidentiality on all personal and family matters

Connaissances

PA experience

Proactive

MS Office

Organization

Discretion

Feedback handling

Outils

Microsoft Office

Description du poste

A private family in Toronto is seeking a Personal Assistant to provide dedicated, on-site support in the management of their personal affairs. This is a full-time, five-day-per-week role with direct access to the principals, suited to a seasoned professional who is comfortable with a demanding pace and a high degree of responsibility.

The ideal candidate combines meticulous organization with proactive judgment, working independently to keep a busy schedule on track. Resilience, discretion, and the ability to respond quickly and calmly to changing priorities are essential.

Key Responsibilities

• Manage complex personal calendars, resolving conflicts in advance and keeping detailed trackers and records current
• Monitor and respond to a high volume of correspondence promptly, maintaining an organized inbox
• Arrange domestic and international travel and related logistics, adjusting plans at short notice
• Schedule and follow up on personal appointments and recurring commitments
• Coordinate family logistics, scheduling, and communication with third parties
• Oversee personal administration, including payments, documentation, and renewals
• Plan and coordinate private events and special occasions from start to finish
• Research and source products and services, evaluating options and managing arrangements
• Handle day-to-day requests, errands, and deliveries as they arise
• Maintain strict confidentiality on all personal and family matters

Qualifications and Experience

• Proven experience as a Personal Assistant or Executive Assistant supporting senior executives or high-net-worth families
• Highly proactive and attentive, with a track record of thinking ahead and bringing forward ideas, not just completing tasks
• Strong technical fluency: quick and confident on mobile apps and advanced in Microsoft Office and modern productivity tools
• Excellent organization and attention to detail, with the ability to manage competing priorities
• Composed, resilient, and able to take direct feedback in stride while working with demanding principals
• Exceptional discretion, integrity, and professional judgment

Compensation:

$200,000-$220,000 base salary plus a discretionary bonus