Personal Assistant & Social Media Coordinator

Community Sports Partners; Toronto; Hybrid; CAD 25,000 - 36,000; Full time

Benefits offered by this job

Hybrid work arrangement

Flexible schedule

Job summary

Community Sports Partners is seeking an organized, resourceful person to support the founder with personal-assistant tasks and hands-on social-media coordination in a local hybrid role in Toronto.

You will manage calendars, drafts captions, schedule content, and liaise with marketing, while handling confidential information with discretion and maintaining brand consistency.

Qualifications

• Reliable organization, attention to detail, discretion and follow-through.
• Clear written and spoken English and sound judgement in public and private communications.
• Practical experience with social content, account coordination or comparable work samples; demonstrate what you personally created or managed.
• Comfort with calendars, documents, spreadsheets and common content tools such as Canva or a video editor.
• Ability to attend the agreed in-person work in Toronto/GTA. State your actual location and availability; this is a local role.
• Resourcefulness, willingness to learn and the ability to work independently while escalating consequential decisions.

Responsibilities

• Coordinate calendars, meetings, travel, appointments and day-to-day logistics.
• Triage messages, prepare clear replies, maintain follow-up lists and flag decisions that need the founder’s attention.
• Help organize personal and business priorities, documents and practical arrangements.
• Research people, companies and prospective partners; prepare concise briefs and coordinate approved follow-ups.
• Keep commitments moving and communicate early when priorities conflict.
• Help manage the founder’s and selected businesses’ Instagram, Facebook and LinkedIn presence.
• Plan a workable content calendar and turn voice notes, ideas, events and existing material into posts.
• Draft captions, prepare simple graphics, edit short-form video and coordinate photo/video capture when needed.
• Schedule approved content, monitor relevant comments and direct messages, and route enquiries appropriately.
• Maintain brand consistency and report useful results such as enquiries, engagement, audience growth and content performance.
• Coordinate with existing marketing staff and the email/SMS specialist so responsibilities and approvals stay clear.

Skills

Calendar management

Social media coordination

Canva

Video editing

Discretion

Tools

Video editor

Job description

Toronto / Greater Toronto Area | Hybrid (in-office and remote) | 20–40 hours per week | Starting pay: CAD $22 per hour

About the role

Community Sports Partners is looking for an organized, resourceful person who can keep the founder’s day running smoothly and help turn ideas into consistent, professional social-media content. This combines practical personal-assistant support with hands-on social-media coordination. You should be comfortable taking ownership of details, following through reliably and handling confidential information with discretion.

Personal-assistant responsibilities

• Coordinate calendars, meetings, travel, appointments and day-to-day logistics.
• Triage messages, prepare clear replies, maintain follow-up lists and flag decisions that need the founder’s attention.
• Help organize personal and business priorities, documents and practical arrangements.
• Research people, companies and prospective partners; prepare concise briefs and coordinate approved follow-ups.
• Keep commitments moving and communicate early when priorities conflict.

Social-media responsibilities

• Help manage the founder’s and selected businesses’ Instagram, Facebook and LinkedIn presence.
• Plan a workable content calendar and turn voice notes, ideas, events and existing material into posts.
• Draft captions, prepare simple graphics, edit short-form video and coordinate photo/video capture when needed.
• Schedule approved content, monitor relevant comments and direct messages, and route enquiries appropriately.
• Maintain brand consistency and report useful results such as enquiries, engagement, audience growth and content performance.
• Coordinate with existing marketing staff and the email/SMS specialist so responsibilities and approvals stay clear.

Working arrangements

This local hybrid role combines in-office support in Toronto/GTA with remote work. Weekly hours and the in-office/remote schedule will be agreed during hiring. Occasional content capture, events or schedule changes will be arranged in advance.

Current vacancy

This posting is for a current vacancy. We use AI-assisted tools to support application review; hiring decisions are made by people.

What you bring

• Reliable organization, attention to detail, discretion and follow-through.
• Clear written and spoken English and sound judgement in public and private communications.
• Practical experience with social content, account coordination or comparable work samples; demonstrate what you personally created or managed.
• Comfort with calendars, documents, spreadsheets and common content tools such as Canva or a video editor.
• Ability to attend the agreed in-person work in Toronto/GTA. State your actual location and availability; this is a local role.
• Resourcefulness, willingness to learn and the ability to work independently while escalating consequential decisions.

Pay and hours

Starting pay is CAD $22 per hour, for 20–40 hours per week. Part-time to full-time hours, with the schedule agreed during hiring. Hybrid in-office and remote work in Toronto/GTA.