Fleet & Equipment Inventory Coordinator

Socket.dev; Calgary; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

On-the-job training

RRSP-matching program

Competitive pay

Generous vacation and flex days

Opportunities for advancement

Job summary

CDN is seeking a Fleet & Rental Coordinator in Grande Prairie to manage fleet vehicles, rental gear, tools, and PPE—from procurement to budgeting and vendor coordination. The role emphasizes accurate record-keeping, maintenance scheduling, and cost-efficient asset management within the energy services sector.

The ideal candidate will have 3+ years in fleet coordination, a valid Class 5 license, strong MS Office skills, and experience in asset management systems.

Qualifications

• 3+ years of experience in fleet coordination or equipment management.
• Valid Class 5 driver’s license with a clean abstract.
• Experience managing inventory of fleet, tools, or PPE is asset.
• Strong Excel/Office proficiency and asset management systems.
• Oil & Gas industry experience preferred.
• Strong organizational and communication skills.
• Ability to work independently and as part of a team.
• Post-secondary education in related field is an asset.
• High School Diploma required.
• Willingness for Monday–Friday work with occasional weekends.

Responsibilities

• Track fleet, rental equipment, tools, and PPE usage and maintain inventory records.
• Maintain detailed fuel logs, km travelled, and equipment usage records.
• Schedule and track preventive maintenance and calibrations for fleet, tools, rental equipment, and PPE.
• Ensure maintenance and inventory records are accurate and up to date.
• Order fleet, rental equipment, tools, and PPE as required to support operations.
• Create and input purchase orders into the software system.
• Coordinate pick-up and delivery of fleet, tools, rental equipment, and PPE.
• Negotiate service agreements and vendor contracts for cost efficiencies.
• Assist in development of maintenance and equipment budgets with usage and cost inputs.
• Communicate maintenance requirements to stakeholders and implement corrective actions.
• Perform periodic audits of inventory and tracking systems.
• Develop procedures and guidance documents for equipment and asset management.
• Remove non-conforming/damaged equipment and arrange disposal or replacement.
• Maintain organization in shop/storage areas.
• Assist with incident reporting and tracking equipment-related costs.
• Complete special projects and other duties as assigned.

Skills

Fleet coordination

Inventory management

MS Office

Asset management systems

Data analysis

Communication skills

Teamwork

Oil & Gas experience

Driving license

Education

High School Diploma

Post-secondary in Business or Supply Chain

Tools

Asset management software

Job description

CDN is seeking a Fleet & Rental Coordinator in Grande Prairie to manage fleet vehicles, rental gear, tools, and PPE—from procurement to budgeting and vendor coordination. The role emphasizes accurate record-keeping, maintenance scheduling, and cost-efficient asset management within the energy services sector.

The ideal candidate will have 3+ years in fleet coordination, a valid Class 5 license, strong MS Office skills, and experience in asset management systems.