Fleet Administrator

EllisDon; Fort Saskatchewan; On-site; CAD 50,000 - 60,000; Full time

Job summary

EllisDon is hiring a Fleet Administrator in Canada to support equipment rentals, fleet data, and vendor coordination. You will work with project teams to ensure equipment needs are met, maintain invoices and records, and help plan equipment utilization across projects.

The role requires strong Excel skills, a valid driver's license, and a commitment to health and safety. A background in heavy equipment or construction operations is an asset, with opportunities for growth within a leading

Qualifications

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent forecasting, planning, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Familiarity with accounting systems, equipment tracking software, or similar business systems is an asset.
• Previous experience supporting heavy equipment rentals, fleet operations, or the construction industry is considered an asset.
• Valid driver's license and access to reliable transportation.

Responsibilities

• Knowledge of light and heavy construction equipment, including fleet vehicles and common machinery, is an asset.
• Support equipment billing, invoicing, and chargebacks for fleet and rental equipment.
• Coordinate equipment and vehicle rentals, including purchase orders and vendor setup.
• Work closely with project teams, vendors, and site personnel to ensure equipment needs are met and tracked.
• Maintain accurate records, including invoices, equipment documentation, photos, and repair costs.
• Assist with equipment planning and utilization to support project requirements.
• Use Microsoft Office and internal systems to manage equipment-related data with professionalism and attention to detail.
• Thrive in a fast-paced construction setting, balancing priorities while staying organized.

Skills

Organizational skills

Forecasting

Problem-solving

Communication skills

Health & safety

Driver's license

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

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In 2012, PME Inc. joined the EllisDon group of companies and currently functions as a self-performing, heavy civil contractor. PME offers a comprehensive range of services, such as Earthworks and Undergrounds, Pipeline, and Railways, and is committed to upholding EllisDon's values of integrity, mutual respect, safety, and quality.

PME Inc. champions a zero-harm culture, prioritizing safety and environmental responsibility. They exceed regulatory requirements and have a Responsive Modified Work Program to ensure workplace safety.

They value diversity and inclusion, understanding that different perspectives lead to innovation. We are committed to sustainable and equitable relationships with Indigenous communities, focusing on mutual respect and transparent communication.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

You As a Fleet Administrator Will

• Knowledge of light and heavy construction equipment, including fleet vehicles, excavators, loaders, dozers, rock trucks, graders, compactors, and similar equipment, is considered an asset.
• Support equipment billing, invoicing, and chargebacks for fleet and rental equipment.
• Coordinate equipment and vehicle rentals, including purchase orders, vendor setup, and rental documentation.
• Work closely with project teams, vendors, and site personnel to ensure equipment needs are met and tracked effectively.
• Maintain accurate records, including invoices, equipment documentation, photos, and repair costs.
• Assist with equipment planning and utilization, ensuring resources are available to support project requirements.
• Use Microsoft Office, spreadsheets, and internal systems to manage equipment-related data while maintaining a high level of professionalism and attention to detail.
• Thrive in a fast-paced construction setting, balancing multiple priorities while remaining organized, focused, and composed.

Is this the right role for you?

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience using spreadsheets, with strong proficiency in Microsoft Excel, Word, and Outlook.
• Strong forecasting, planning, and problem-solving abilities.
• Familiarity with accounting systems, equipment tracking software, or similar business systems is an asset.
• Previous experience supporting heavy equipment rentals, fleet operations, or the construction industry is considered an asset.
• Excellent verbal and written communication skills with a proven ability to build positive working relationships.
• Demonstrates a strong commitment to workplace health and safety.
• Valid driver's license and access to reliable transportation.Collaborative team player with strong interpersonal skills.
• English proficiency, both written and verbal, is required.
• The salary range for this job is $50,000.00 - $60,000.00 CAD

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.