Fleet Administrator

Golderado Contracting Corp; Fort Saskatchewan; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Health benefits

RRSP plan

Pension plan

Vacation

Job summary

Golderado Contracting Corporation is seeking a Fleet Administrator in Fort Saskatchewan, AB. The role focuses on billing equipment for our Silverado Shop, managing rentals, processing PO's and coordinating with vendors and accounts payable.

The ideal candidate will have strong Excel skills, experience with accounting software and a reliable driver’s license, with a commitment to safety and teamwork in a fast-paced construction environment.

Qualifications

• Excellent multitasking and organizational skills.
• Experience with spreadsheets and basic accounting processes.
• Strong written and verbal communication skills.
• Ability to foster relationships and work with vendors, drivers and accounts payable.
• Safety conscious and aware of safety at an organizational level.
• Valid driver’s license and reliable transportation.
• Proficiency in Excel, Word and Outlook.

Responsibilities

• Handle billing and invoicing for fleet equipment and rentals.
• Process purchase orders and equipment rentals; coordinate with sites.
• Maintain compliance with Health & Safety, Code of Integrity and Professional Conduct policies.
• Respond to project requests with professionalism and strong interpersonal skills.
• Collect and organize invoices, docs and photos from vendors and accounts payable.
• Set up vendor accounts and manage relationships; coordinate with rental companies for returns and WO issuance.
• Assist with site chargebacks for major repairs and billing.
• Participate in job and equipment planning within existing fleet and rental inventory.

Skills

Spreadsheets

Accounting systems

Microsoft Office

Communication skills

Safety awareness

Heavy equipment knowledge

Driver's license

Team collaboration

English proficiency

Education

High school diploma

Tools

Excel

Word

Outlook

Accounting software

Equipment tracking software

Job description

Fleet Administrator

Golderado Contracting Corporation ("Golderado") supplies skilled labour for construction projects across Canada, primarily in Alberta, British Columbia, and Saskatchewan, supporting clients such as PME Inc., Silverado Site Services, and EllisDon Industrial.

Key Information

• Position located in Fort Saskatchewan, AB
• Hours: Based on a 40 hour week, Monday-Friday.
• Must be willing to work overtime when required.
• Salary is dependent on experience.
• Health benefits, RRSP, pension plan and vacation offered.

Job Description

• A strong understanding of light and heavy equipment, such as fleet vehicles, dozers, excavators, loaders, rock trucks, graders, packers, etc. is an asset.
• Focus will be on billing/invoicing the equipment for our Silverado Shop.
• Ensures full compliance with the company's Health & Safety, Code of Integrity, and Professional Conduct policies.
• Responding to project requests, this position requires a high level of professionalism and interpersonal interaction.
• Processing equipment rentals, issuing PO's, and processing vehicle rentals.
• Use of spreadsheets, accounting systems, and Microsoft office.
• Collect and organize invoices, documentation, and equipment photos from vendors, drivers, and accounts payable.
• Setting up accounts with vendors to support sites.
• Working with rental companies once units are returned, issuing WO's to the appropriate sites.
• Packaging together major repairs for site chargebacks (primarily for billing).
• Job and equipment planning within the scope of existing fleet and rental inventory.
• Ensuring that client receives equipment and tracks through various software and telematics.
• Interest in construction equipment and fleet operations considered an asset.
• May perform other administrative duties as required.
• Ability to handle conflict and determine solutions while maintaining a cohesive team environment.
• Ability to work in a dynamic fast-paced construction environment while maintaining clarity, focus and calm.

Experience and Certification Requirements

• Exceptional multi-tasking, organizational and prioritization skills.
• Strong forecasting skills.
• Must have experience working with spreadsheets.
• Knowledge of accounting systems and equipment tracking software is considered an asset.
• Experience working with heavy equipment rentals or construction fleet operations is considered an asset.
• Strong spoken and written communication skills, with an ability to foster relationships.
• Adaptability to accommodate job scope modifications.
• Safety conscious and aware of the importance of safety at an organizational level.
• Strong computer and systems skills. (Excel, Word, Outlook)
• Must have a valid driver's license.
• A reliable means of transportation is required.
• Team player and excellent people skills.
• Proficient English language skills required.

Education: Completion of high school or equivalent is required.

Abous Us:

At Golderado, our work is driven by the people behind our projects. We're looking for motivated, reliable professionals who take pride in their work, collaborate effectively, and contribute to strong project outcomes. We offer a safe, respectful workplace where collaboration and accountability matter, along with the support and opportunities to grow your career.

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. Our core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.