Office Administrator

EllisDon; Toronto; On-site; CAD 60,000 - 70,000; Full time

Job summary

EllisDon in Toronto, Ontario is seeking an Office Administrator within Facilities Services to support day-to-day operations, manage reception duties and provide essential administrative assistance to management and site personnel.

You will assist payroll, project billing, onboarding, and maintain files, while collaborating with management and contract personnel. The role offers a salary of CAD 60,000–70,000 per year and a commitment to inclusion.

Qualifications

• College level education or equivalent.
• Minimum 2 years related experience in administration, operations and maintenance environment.
• Experience with finance and accounting functions would be considered an asset.
• Exceptional computer skills (MS Suite, including Excel).
• Ability to work well within a team setting.

Responsibilities

• Report to the General Manager and ensure the smooth and efficient day-to-day operations of the office.
• Provide essential support to management, supervisory staff, and other contract personnel.
• Be the first point of contact for employees and site visitors while performing reception duties such as answering phones, signing in visitors, directing phone calls and managing other general reception duties.
• Complete any office administration duties as required including the maintenance of files and ordering of general supplies.
• Assist with Payroll by submitting timecards and reviewing shift schedules for consistency.
• Assist with financial management including project billing and invoice coding.
• Lead on site People & Culture tasks such as posting jobs for hourly roles, assisting with offer letters and onboarding.
• Contribute to creating a safe and healthy environment for patients, staff and others, working in compliance with EllisDon Facilities Services’ health and safety policies, code of conduct and applicable legislation

Skills

Teamwork

MS Excel

Finance knowledge

Education

College level education or equivalent

Tools

MS Office

Job description

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Thinking about a change?

We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre‑construction, construction, and post‑construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

In case you’re curious, here’s what the industry thinks of us and some of the impacts we’ve made to the communities we work in, and our latest Impact Report, highlighting how we’re putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.

Connect with us LinkedIn, Instagram, Facebook, Twitter

Thinking about a change? Join EllisDon!

We recognize that the construction industry is changing at a rapid pace, and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre‑construction, construction, and post‑construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.

You As An Office Administrator, Facilities Services Will

• Report to the General Manager and ensure the smooth and efficient day-to-day operations of the office
• Provide essential support to management, supervisory staff, and other contract personnel.
• Be the first point of contact for employees and site visitors while performing reception duties such as answering phones, signing in visitors, directing phone calls and managing other general reception duties
• Complete any office administration duties as required including the maintenance of files and ordering of general supplies
• Assist with Payroll by submitting timecards and reviewing shift schedules for consistency
• Assist with financial management including project billing and invoice coding
• Lead on site People & Culture tasks such as posting jobs for hourly roles, assisting with offer letters and onboarding
• Contribute to creating a safe and healthy environment for patients, staff and others, working in compliance with EllisDon Facilities Services’ health and safety policies, code of conduct and applicable legislation

Is this the right role for you?

• College level education or equivalent
• Minimum 2 years related experience in administration, operations and maintenance environment
• Experience with finance and accounting functions would be considered an asset
• Exceptional computer skills (MS Suite, including Excel)
• Ability to work well within a team setting
• The salary range for this position is $60,000 – $70,000

EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates.

EllisDon uses AI tools to assist in screening and assessing applicants for this position.