Fleet Administrator

GFL Environmental Inc.; Edmonton; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive wages

RRSP matching

Health benefits (medical, dental, etc)

Employee assistance programs

Paid training and development

Professional growth

Job summary

GFL Environmental Services in Edmonton is seeking a Fleet Administrator to oversee equipment and maintenance records, manage fuel card programs, and support asset tracking in a fast-paced operations environment.

You will maintain accurate files, reconcile fuel cards and credit card expenses, and collaborate with Compliance Coordinators and Fleet Managers on licensing, driver files, and ad-hoc projects, while ensuring clear communication and strong organizational discipline.

Qualifications

• Background in logistics, transportation operations, or fleet management software is a strong asset.
• Proficient with Google Workspace (Sheets, Docs, Gmail) and strong technical skills.
• Exceptional organizational habits, sharp attention to detail, and clear written and verbal communication skills.
• Ability to work independently and prioritize tasks in a fast-paced setting.

Responsibilities

• Maintain equipment files and fleet records in databases.
• Issue, track, and reconcile fuel cards; generate regular fuel spend reports.
• Assist with setup, transfer, and disposal of fleet equipment.
• Reconcile credit card expenses related to fleet operations.
• Collaborate with Compliance Coordinators on licensing and driver files.
• Support Fleet Managers with ad-hoc projects.
• Perform other duties as required.

Skills

Fleet management software

Google Workspace

Attention to detail

Job description

Position Summary

Are you an organized and detail-oriented professional with a passion for fleet operations? GFL Environmental Services is seeking a Fleet Administrator to oversee equipment and maintenance recordkeeping, manage fuel card programs, assist with asset tracking, and provide daily administrative support. If you thrive in a fast-paced environment and have strong administrative and communication skills, we want to hear from you.

Specific Duties and Responsibilities

• Maintain accurate equipment files by entering vehicle, maintenance, inspection, licensing, warranty, and recall records into fleet databases.
• Issue, replace, track, and reconcile fuel cards, and generate regular fuel spend reports for operations.
• Assist with the setup, internal transfer, and disposal of fleet equipment.
• Reconcile credit card expenses related to fleet operations.
• Collaborate with Compliance Coordinators on administrative tasks for vehicle licensing and driver files.
• Assist Fleet Managers with ad-hoc projects and general administrative needs.
• Other duties as required.

Requirements

• Background in logistics, transportation operations, or fleet management software (including telematics and maintenance platforms) is a strong asset.
• Proficient with Google Workspace (Sheets, Docs, Gmail) and strong overall technical skills.
• Exceptional organizational habits, sharp attention to detail, and clear, effective written and verbal communication skills.
• Ability to work independently and prioritize tasks in a fast-paced setting.

GFL Benefits

• Competitive wages.
• RRSP company matching program.
• Industry leading health, dental, vision and mental health benefits.
• Employee assistance programs
• Paid training and development opportunities.
• A supportive work environment that fosters professional growth and development.

#GFLTalent

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [e-mail]

Please note that GFL does not provide visa sponsorship
for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.