Administrative Assistant

GFL Environmental Inc.; Sault Ste. Marie; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Health, dental & vision benefits

Full-time year-round employment

Job summary

GFL Environmental is seeking an Administrative Assistant for our Sault Ste. Marie, ON operations. The role supports site leadership, manages daily tasks, and coordinates operational reports to keep the branch organized and efficient.

The ideal candidate brings at least 2 years in an administrative role, excellent organizational skills, and comfort working in a fast-paced industrial environment. This is a full-time position with growth opportunities within the GFL network.

Qualifications

• 2+ years of administrative/office coordination experience.
• Ability to manage payroll data and operational tracking reports.
• Strong organizational skills with multitasking ability.

Responsibilities

• Provide administrative support to site leadership and daily operations.
• Prepare and distribute operational tracking reports (Roll-Off Trend Reports, Fuel Usage, Inventory metrics).
• Coordinate light administrative sub-projects and training/workshops.
• Assist with payroll timesheets submission and branch invoices/POs.
• Maintain contracts, bids, and proposals; support safety record maintenance.
• Manage mail, office supplies, and basic customer service for the branch.

Skills

Administrative experience

Payroll data handling

Organizational skills

Microsoft Office proficiency

ERP/payroll systems familiarity

Tools

Microsoft Office

ERP/payroll systems

Job description

Job Title: Administrative Assistant Location: Sault Ste. Marie, ON Shift: Monday to Friday (8 - 4 with flexibility as hours may vary)

About GFL Environmental At GFL Environmental, green is more than just our color- it's our commitment. As North America's 4th largest environmental services company, we provide comprehensive waste management, liquid waste, and infrastructure solutions. We operate in a fast-paced, high-energy industrial environment where every day brings a new challenge and a new opportunity to excel.

The Opportunity We are seeking a sharp, highly organized, and resilient Administrative Assistant to serve as the operational backbone of our Sault Ste. Marie site. This isn't a slow-paced desk job. You will work closely with site and regional leadership to keep our daily operations running smoothly. From managing payroll data and operational tracking reports to tackling ad-hoc operational projects, you will be the go-to person who keeps the branch organized, accountable, and moving forward. If you thrive under pressure and take pride in owning your workflow, this is the role for you.

What You'll Do

• Operational & Executive Support: Provide administrative support to site leadership, managing working files, correspondence, and daily operational priorities.
• Reporting & Tracking: Prepare and distribute key operational tracking reports (e.g., Roll-Off Trend Reports, Fuel Usage, Commodity Reports, and inventory metrics).
• Light Project Coordination: Take ownership of administrative sub-projects, coordinating meetings, training workshops, and site initiatives from start to finish.
• Payroll & Finance Support: Assist with the timely and accurate submittal of payroll timesheets, process branch invoices/POs, and support basic general ledger entries.
• Document & Safety Compliance: Maintain digital and physical contracts, bids, and proposals in accordance with company policy, while assisting with safety record maintenance.
• Branch Logistics: Manage incoming/outgoing mail, manage office supplies, and provide occasional customer service support for local branch needs as required.
• Additional Duties: Perform other operational duties as assigned by leadership.

What We’re Looking For

• Proven Administrative Experience: 2+ years in an administrative, office coordination, or operational support role (experience in logistics, industrial, construction, or transport industries is a major plus).
• Project & Priority Management: Excellent organizational skills with the ability to multitask, reprioritize on the fly, and manage shifting deadlines.
• Resilience & Thick Skin: Comfortable working in a fast-paced, hands-on industrial environment alongside dynamic leadership.
• Agility & Responsiveness: High ownership mindset with the flexibility to handle urgent operational requests as they arise.
• Tech-Savvy: Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook) and comfortable adapting to new ERP/payroll systems.
• Integrity & Professionalism: High degree of ethics, confidentiality, and sound judgment when handling sensitive business data.

What We Offer

• Competitive annual salary.
• Comprehensive health, dental, and vision benefit coverage.
• Stable, full-time year-round employment with a growing industry leader.
• Opportunity for growth and career advancement within the GFL network.

#GFLTalent We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic.

If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [e-mail] Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

Current GFL Employees

Current GFL Employees If you are an existing GFL employee and would like to search and apply to current job openings, please visit the internal GFL Jobs Hub. At the heart of GFL lies our greatest asset- the people. So, we're glad you landed here! We believe in great careers, making a positive impact on the environment and supporting our people with their life ambitions. We aspire to create the right jobs in a way that brings you along with us. At GFL, growth isn't just for our business—it’s for our people. Because we see the potential in all our employees to do whatever it is they set their mind to, and we're proud to support them in that journey. We consider our employees’ personal goals, helping them create the career, and life, that they desire-whether it's advancing in their job, learning new skills, forming lasting relationships, or mentoring others, while having time to pursue other life ambitions. With safety and sustainability at