Finance Assistant

Navacord; Toronto; On-site; CAD 40,000 - 56,000; Full time

Benefits offered by this job

Health and Dental Benefits

RRSP Match Program

Bonus

Paid Vacation Time

Sick Days

Additional PTO available

Commission

Job summary

Navacord is seeking a Finance Assistant in Toronto, Ontario to support day-to-day transactional tasks, data entry, and reconciliations across Navacord partners. The role involves handling A/R, A/P, bank reconciliations, and general ledger activities while ensuring policy compliance.

The position supports multiple Navacord partners and offers a collaborative, growth-oriented environment with a focus on accurate financial reporting and audits. Four-month contract with potential extension.

Qualifications

• 1–3 years of experience in accounting or administrative role.
• Excellent interpersonal and written/verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize effectively.
• Strong problem-solving abilities.
• Ability to handle sensitive financial information with discretion.

Responsibilities

• Assist with accounts receivable and accounts payable processes.
• Perform bank reconciliations and data entry.
• Support general ledger activities and carrier reconciliations.
• Maintain financial records and filing systems to audit standards.
• Assist in regulatory compliance and documentation as needed.
• Support accounting team with ad hoc tasks and process improvements.

Skills

Interpersonal skills

Effective communication

Organizational skills

Time management

Multitasking

Problem-solving

Discretion

Job description

As a member of the Finance team, the Finance Assistant plays a vital role in assisting in day-to-day transactional tasks, data entry, account reconciliations, and administrative support to help support the overall well-being of the department while collaborating with all members. This individual will assist with accounts receivable, accounts payable, bank reconciliations, general ledger activities, as well carrier reconciliations while maintaining compliance with industry regulations and internal policies. The Finance Assistant will manage the above for several Navacord partners, including but not limited to: Navacord Ives (NVI) and Navacord Travel Solutions (NTS): AwayCare Inc., Travel Guardian Ltd., Medi-Quote Insurance Brokers, and SecuriGlobe Insurance Canada. Additional partners may be added throughout any given year.

RESPONSIBILITIES:

• Assist with collection and recognition of cash and cheque deposits at their work location.
• Assisting with accounts receivable processes, including posting of incoming payments, application of financing notices of acceptance, small balance write-offs, and more.
• Assist with accounts payables processes, including data entry for various expense types (credit card payments, employee expense reports, multiple invoice vendors, etc.)
• Help to maintain financial records and proper filing systems within the companies' accounting folders in accordance with audit and regulatory standards.
• Assist in reconciling carrier statements (direct bill or agency bill), as directed by the Reconciliation Coordinator.
• Perform administrative duties including filing, scanning, and maintaining documentation for audits.
• Contribute to continuous improvements in accounting processes and controls.
• Perform additional duties and responsibilities as assigned by the Controller, Accounts Receivables Coordinator, Accounts Payable Coordinator, or Reconciliation Coordinator to support departmental objectives.

QUALIFICATIONS:

• 1-3 years of experience in an accounting or administrative role; insurance or financial services experience is an asset.
• Excellent interpersonal skills and effective communication skills, both written and verbally.
• Strong organization skills, and time management skills with attention to detail.
• Ability to multitask and complete tasks effectively, prioritize tasks.
• Strong problem-solving skills.
• Ability to handle sensitive financial information with discretion and confidentiality.

CORE COMPETENCIES:

• Respectful Workplace:You maintain professional, clear communication across teams and vendors, upholding confidentiality and handling inquiring with integrity and diplomacy.
• Entrepreneurial Spirit:You take initiative to resolve discrepancies, streamline processes, and enhance accuracy in payments and reporting.
• Lifelong Learning:You adapt to changes in financial practices, software, and compliance requirements, seeking to grow technical and procedural knowledge.
• Sustainability:You ensure financial accuracy and compliance, contributing to responsible long-term fiscal management and consistent financial practices.
• High Performing: You consistently meet deadlines, handle large volumes of transactions with precision, and support financial reporting and audits effectively.
• Efficiency:You prioritize tasks effectively, managing AP inbox and payment cycles smoothly, and support streamlined expense and reconciliation processes.
• Timely Decision Making:You respond promptly to inquiries, resolve payment discrepancies efficiently, and support accurate and timely financial close processes.

WHAT WE OFFER:

• Health and Dental Benefits
• RRSP Match Program
• Bonus
• Paid Vacation Time
• Sick Days
• Additional PTO available
• Commission

We are seeking 4-5 Finance Assistants to join our team on a 4-month contract, with the possibility of extension.

This is for a newly created position.

Navacord DOES NOT utilize artificial intelligence in the screening, assessment, or selection of applicants for this position.

We are committed to providing an inclusive and accessible recruitment and employment experience. Accommodations are available throughout the selection process in accordance with applicable human rights and accessibility legislation. If you require accommodation, let us know and we will work with you to meet your needs.