Accountant

Waypoint; Courtenay; Hybrid; CAD 55,000 - 80,000; Full time

Job summary

Navacord is seeking an Accountant to manage payables, employee expenses, and ensure adherence to internal controls across multiple brokerages. This hybrid role offers in-office and in-branch flexibility to meet business needs.

You will support month-end close, perform reconciliations, maintain vendor data, and assist audit processes while collaborating with procurement and operations to code expenses accurately and improve processes.

Responsibilities

• Process vendor payables, employee reimbursements, and other disbursements accurately and timely.
• Prepare AP disbursements via EFT, cheque, and electronic platforms.
• Monitor AP aging and resolve discrepancies with suppliers.
• Reconcile vendor statements and maintain master data.
• Support month-end/year-end close and accruals related to payables.
• Review expense reports and corporate credit card transactions for accuracy.

Job description

POSITION OVERVIEW

The Accountant is responsible for accurate and timely processing of payables, reviewing and verifying expenditures while maintaining strong internal controls and efficient processes. The position plays a key role in supporting finance operations across multiple brokerage locations and ensuring our Company’s expenses are accurate and compliant with internal controls, regulatory requirements and corporate policies.

This is a hybrid role with the flexibility to work in-office or in-branch based on the needs of the role and/or as required be management.

RESPONSIBILITIES:

ACCOUNTS PAYABLE OPERATIONS

• Ensure timely and accurate processing of vendor payables, employee expense reimbursements, brokerage-related payables, and other corporate disbursements in accordance with company policies and payment terms.
• Prepare Accounts Payable disbursements including EFT, cheque, and electronic payment platforms, such as InsurePay to be sent for payment approval.
• Monitor accounts payable aging and resolve outstanding vendor issues or discrepancies.
• Reconcile vendor statements and accounts, resolving discrepancies or disputes with suppliers.
• Manage Accounts Payable email inboxes, providing timely and professional responses when required.
• Assist with month-end and year-end close processes, including accruals and reconciliations related to payables.
• Review employee expense reports and corporate credit reports for accuracy and process transactions in the accounting system.

CONTROLS, COMPLIANCE & AUDIT

• Ensure adherence to internal control policies and approval authority limits.
• Maintain accurate audit trails and supporting documentation for all payable transactions.
• Support internal and external audit processes related to accounts payable.
• Maintain vendor master data and ensure proper documentation and compliance controls are in place.
• Ensure compliance with tax regulations and appropriate tax treatment on vendor invoices.

CROSS-FUNCTIONAL COLLABORATION & VENDOR MANAGEMENT

• Work closely with procurement and operational teams to ensure proper expense coding and approval processes.
• Build and maintain strong relationships with vendors and internal stakeholders to resolve payment issues, improve service levels, and support business operations.

Additional duties and responsibilities may be added during the course of employment.

Requirements:

• Degree or diploma in Business Administration or Accounting or equivalent work experience.
• Strong written and verbal communication skills with the ability to collaborate effectively across all levels of the organization
• Ability to thrive in a fast-paced, high-pressure environment while managing multiple priorities and deadlines.
• Strong financial and business acumen with excellent analytical and problem-solving skills.
• Strong proficiency in Microsoft Excel and Microsoft Word.
• Effective organization skills, and time management skills.
• Demonstrated commitment to continuous improvement, process optimization, strong internal controls, and operational efficiency.

Navacord is deeply committed to fostering a workplace that embraces diversity, equity, and inclusion. We honour and respect the unique backgrounds, experiences, and perspectives of all individuals. We actively encourage women, Indigenous peoples, members of visible minorities, people with disabilities, and LGBTQ2+ persons to apply.

If you require accommodations during the recruitment process or in the workplace due to a disability or other needs, please let us know. We will work with you to ensure the necessary arrangements are in place to support.

The salary range for this role is $55,000 to $80,000 per year. Compensation is determined by a combination of factors including a candidate's experience, job-specific knowledge, and skills. Internal equity to ensure fairness across the organization and region/location is also considered.