Accounting Assistant, Projects

Dsv Air & Sea SAU; San Juan de Terranova; On-site; CAD 40,000 - 48,000; Full time

Job summary

DSV Air & Sea SAU is seeking an Accounting Assistant, Projects in Saint-John's to support daily financial operations and provide administrative help within the finance department.

The role covers AR, AP, month-end close, and financial reporting, with a focus on accuracy, timeliness, and process improvements. Strong organization and communication are essential as you interact with customers and suppliers.

Qualifications

• Experience in accounts receivable and accounts payable.
• Ability to prepare routine financial reports and spreadsheets.
• Strong organizational and communication skills.

Responsibilities

• Prepare and issue customer invoices in a timely and accurate manner.
• Monitor customer accounts and ensure timely collection of outstanding balances.
• Apply customer payments and reconcile accounts receivable records.
• Investigate and resolve billing discrepancies and payment issues.
• Prepare aging reports and follow up on overdue accounts.
• Communicate professionally with customers regarding payment inquiries.
• Assist with month-end accounts receivable reconciliations and reporting.
• Review, verify, and approve supplier invoices for payment in accordance with company policies and approval authorities.
• Ensure invoices are accurately coded and entered into the accounting system.
• Schedule and process vendor payments through approved payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and supporting documentation.
• Respond to supplier inquiries in a timely and professional manner.
• Monitor payment due dates to ensure timely settlement of obligations.
• Assist with month-end and year-end closing activities.
• Prepare account reconciliations and investigate variances.
• Maintain accurate financial records and supporting documentation.
• Assist with audit requests and provide supporting documentation.
• Prepare routine financial reports and spreadsheets.
• Support budgeting and forecasting activities as required.
• Ensure compliance with company financial policies and internal controls.
• Maintain electronic and paper filing systems for financial and administrative records.
• Prepare correspondence, reports, and presentations as required.
• Coordinate office supplies and general administrative needs.
• Schedule meetings and maintain calendars for the finance team when required.
• Assist with document management and records retention.
• Support internal departments with administrative and financial inquiries.
• Participate in process improvement initiatives to increase efficiency and accuracy.

Job description

DSV encourages inclusivity and are committed to diversity in the workplace while welcoming applications from all qualified individuals including women, members of visible minorities, aboriginal persons, and persons with disabilities. Our goal is to provide an inclusive environment for all to succeed. We work with candidates with disabilities throughout the recruitment process to ensure that they have what they need to be at their best. Please reach out to Human Resources should you require accommodation during the recruitment process.

Location: CAN - Saint-John's, Kelsey Drive
Job Posting Title: Accounting Assistant, Projects
Time Type: Full Time

Compensation: Salary starting at $44,000, plus eligible benefits, in accordance with experience and internal equity

This posting is for an existing vacancy and not intended to create a talent pipeline

The Accounting Assistant is responsible for supporting the organization's day-to-day financial operations by managing accounts receivable, accounts payable, and a variety of administrative functions. This role ensures the timely processing of financial transactions, maintains accurate accounting records, supports month-end activities, and provides administrative assistance to ensure the efficient operation of the finance department.

KEY DUTIES AND RESPONSIBILITIES

Accounts Receivable

• Prepare and issue customer invoices in a timely and accurate manner.
• Monitor customer accounts and ensure timely collection of outstanding balances.
• Apply customer payments and reconcile accounts receivable records.
• Investigate and resolve billing discrepancies and payment issues.
• Prepare aging reports and follow up on overdue accounts.
• Communicate professionally with customers regarding payment inquiries.
• Assist with month-end accounts receivable reconciliations and reporting.

Accounts Payable

• Review, verify, and approve supplier invoices for payment in accordance with company policies and approval authorities.
• Ensure invoices are accurately coded and entered into the accounting system.
• Schedule and process vendor payments through approved payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and supporting documentation.
• Respond to supplier inquiries in a timely and professional manner.
• Monitor payment due dates to ensure timely settlement of obligations.

Accounting & Financial Support

• Assist with month-end and year-end closing activities.
• Prepare account reconciliations and investigate variances.
• Maintain accurate financial records and supporting documentation.
• Assist with audit requests and provide supporting documentation.
• Prepare routine financial reports and spreadsheets.
• Support budgeting and forecasting activities as required.
• Ensure compliance with company financial policies and internal controls.

Administrative Support

• Maintain electronic and paper filing systems for financial and administrative records.
• Prepare correspondence, reports, and presentations as required.
• Coordinate office supplies and general administrative needs.
• Schedule meetings and maintain calendars for the finance team when required.
• Assist with document management and records retention.
• Support internal departments with administrative and financial inquiries.
• Participate in process improvement initiatives to increase efficiency and accuracy.

Quality, Health & Safety: