Finance Assistant

Peak Associates Limited; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company is seeking a Finance Assistant to join their Corporate Finance team in Toronto. This full-time role involves coordinating finance functions and providing essential administrative support. Candidates should possess a Bachelor's degree in a relevant field and exhibit strong organizational and interpersonal skills.

Benefits

Opportunities for internal team events

Professional development and training opportunities

Qualifications

• 1+ years of related administrative experience is preferred.
• Self-starter with strong multitasking abilities.
• Must have proficiency in Excel and spreadsheets.

Responsibilities

• Liaise between Finance teams and bank contacts.
• Assist in coordinating documentation and cash call processes.
• Provide administrative support to the Finance Manager.

Skills

Organizational Skills

Attention to Detail

Time Management

Interpersonal Skills

Effective Communication

Education

Bachelor’s Degree in Business/Commerce

Degree in Finance or Accounting

Tools

Microsoft Office

Job description

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Director of Recruitment at Peak Associates Limited | Connecting Talent to Opportunity

The Finance Assistant plays a critical role for the Corporate Finance team by providing effective coordination of finance and banking functions, and supporting the Manager of Finance and the associated team.

Please note that this role is full-time and onsite at the corporate office.

DUTIES & RESPONSIBILITIES :

• Act as liaison between Finance teams and bank contacts
• Coordinate documentation requests with various banks (e.g., loan statements, LC statements, transaction inquiries, term deposit statements, etc.)
• Assist in the coordination of newly issued financial instruments (e.g., bank drafts, certified cheques, letters of credit, etc.)
• Assist in the coordination of the cash call process, including communicating with partners to confirm payments, ensuring cash calls are processed accordingly, tracking deadlines for payments to partners, and tracking deadlines for payments owed
• Assist in the coordination of profit and equity distributions to internal and external investors, including coordinating with the Finance Team regarding the approval of the distribution package, coordinating with bank contacts to ensure funding requirements are met, organizing distribution packages, and sending them to appropriate internal and external partners
• Process stop payments
• Open bank accounts as required
• Draft letters of directions as needed
• Process and digitally file invoices and cheques once approved
• Maintain tracking sheets for various deadlines
• Create contact cards
• Print, prepare, and flag material
• Provide administrative support to the Manager, including meeting management, booking boardrooms, meeting preparation and logistics, catering, etc.
• Manage mail and couriers for the team
• Coordinate internal team events and outings
• Manage office supplies and inventory for the team

REQUIREMENTS :

• Bachelor’s degree in Business/Commerce, Finance, Accounting, or a related field (preferred)
• 1+ years of related experience in administration or as an administrative assistant in a corporate office environment (preferred)
• Excellent organizational skills with the ability to multitask and prioritize deadlines
• Strong attention to detail
• Proficiency with Microsoft Office applications, especially Excel and spreadsheets
• Self-starter with good time management skills
• Ability to prioritize effectively and seek solutions proactively
• Collaborative team player with strong interpersonal skills and effective communication abilities

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative, Finance, and Accounting / Auditing

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