Property Finance Assistant

BentallGreenOak; Toronto; On-site; CAD 45,000 - 55,000; Full time

Job summary

Join a leading commercial property management company as a Property Finance Assistant in Toronto. This role involves customer service, banking, and financial support, essential for enhancing property accounting efficiency. Applicants should possess strong organizational and communication skills, as well as relevant educational qualifications.

Qualifications

• Minimum 6 months post-secondary education, preferably in financial management.
• Experience in bank reconciliations and HST reconciliations is an asset.
• Aptitude for numbers and effective communication skills required.

Responsibilities

• Handle inquiries from prospective residents and provide superior customer service.
• Preparation of weekly and monthly bank reconciliations.
• Assist property accountants with accounting activities and reporting.

Skills

Customer Service

Communication Skills

Organizational Skills

Education

Post-secondary education in financial management

Tools

Microsoft Office

ERP software (Yardi preferred)

Adobe Acrobat Reader

Job description

Join Us to Grow, Connect, and Make an Impact.

At BGO Properties, we’re dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities where we operate.

As one of Canada’s premier providers of commercial property management and leasing services, BGO Properties manages a diverse portfolio of over 400 properties, totaling more than 67 million square feet of residential, office, industrial, and retail space. For over 30 years, our clients have trusted us to deliver innovative real estate solutions that create value and support their success.

As part of the global BGO family, we leverage international expertise and local market insights to provide high-quality services. Our experienced team works across a variety of commercial real estate sectors, which ensure every property we manage is a welcoming and functional destination for tenants.

Whether you’re launching your career or advancing as a seasoned professional, BGO Properties offers opportunities for professional growth, continuous learning, and leadership development.

Join us and help shape the future of commercial real estate.

The Opportunity : The role of the Property Finance Assistant is one of value-added support, which will enable Property Accountants to address important issues relating to their portfolio in a timelier manner, perform their jobs in a more efficient manner and free up demands on their time to focus on workload and continuous improvement relating to their portfolios. In addition to the above, the Property Finance assistants will be responsible for the reconciliation of the daily, monthly, and annual banking and cash management activities and as well take on additional banking related duties as required and as delegated and provide additional support to the accounting and banking administration groups as required, This is an important role, and as a result will allow property accounting to increase its value to our clients and property management staff through more responsive and accurate service.

What you will do : Customer Service :

• Handle inquiries from prospective residents professionally and courteously.
• Provide superior customer service to both internal and external clients by identifying and understanding the needs of others.
• Act with integrity and demonstrate support for our core values.
• Promote a strong sense of community.
• Follow up with prospects.
• Maintain an overall focus on enhancing the customer experience.
• Respond to telephone and email leasing inquiries.
• Follow up with all leads in a timely fashion.
• Courteous and prompt communication with residents, team members and management.

Leasing :

The Property Finance Assistant will be responsible for the following functions relating to assigned properties :

• Preparation of weekly and monthly bank reconciliations
• Timely follow-up of outstanding items
• Communication with property administration staff regarding banking activity as required.
• Post after cut-off entries as per client requirements and other journal entries as required.
• To work with and provide clerical support to property accountants relating to daily, monthly, and annual accounting activities.
• Assist and or prepare setting up of Preauthorized Payments for Property Taxes
• Process Property tax invoices including Accounts Payable function and preparation of required correspondence.
• Preparation of Bank wire or Transfers and online setup, ensuring timely approval by signing officers
• Preparation of HST reconciliations monthly or as required.
• Assist with monthly reporting requirements.
• Assist with annual budget process as well as maintenance of budgeting tool.
• Document filing and merging mainly using pdf direct and adobe acrobat reader.
• To take on additional work as required and as delegated.

Who You Are :

• Minimum 6 months post-secondary education, preferably in financial management or equivalent experience
• Previous experience completing bank reconciliations, HST reconciliations and filings an asset.
• Must possess an aptitude for numbers.
• Relationship Skills - ability to communicate effectively, both oral and written; ability to develop and sustain cooperative working relationships – a collaborator.
• Organizational / Multi-Task Skills - Ability to allocate one’s time effectively and work under pressure; ability to prioritize workload; ability to work at a detailed level; willingness to learn in a dynamic environment.
• Computer Skills - intermediate to advance skills Microsoft Office programs; ERP software (Yardi preferred) and Adobe Acrobat Reader an asset.
• Police Clearance – A criminal verification check is required for employment.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders / investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.