Finance & Administrative Coordinator

Taleo; Burnaby; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work program

Tuition waiver for employee and family

Pension plan

Vacation time

Professional development funds

Job summary

Simon Fraser University in Burnaby, BC, seeks a Finance & Administrative Coordinator to support the School of Communication’s operations. The role manages daily financial administration, budgets, and grant-related guidance, while aligning with leadership and cross-team partners.

The ideal candidate is detail-oriented, proactive, and collaborative, with strong financial acumen and experience supporting faculty through complex grant and budget processes.

Qualifications

• Bachelor’s degree and two years of related experience in financial administration, post-secondary program administration, and event management.
• Knowledge of post-secondary academic program administration, event management, financial administration including budget reconciliation, reporting, and fund management.
• Knowledge of university accounting, purchasing, and research grant management procedures.
• Excellent organizational, problem-solving, interpersonal, and conflict-resolution abilities.
• Proficiency with student information systems, databases, spreadsheets, and related productivity tools.

Responsibilities

• Manage day-to-day financial administration and budgets.
• Provide guidance to faculty on grant requirements and spending restrictions.
• Support hiring processes and event coordination.
• Contribute to strategic planning and implement administrative procedures.
• Coordinate teaching assistant hiring and academic services.

Skills

Organizational skills

Problem-solving

Interpersonal skills

Diplomacy

Communication skills

Attention to detail

Education

Bachelor's degree in Business, Marketing, Communication, Arts, or related discipline

Tools

Student information systems

Databases

Spreadsheets

Productivity tools

Job description

Who We Are

Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and community for deeper understanding and meaningful impact. We are committed to fostering excellence, innovation, belonging and community in all that we do.

The School of Communication administrative team provides comprehensive academic and operational support to faculty, students, and leadership. Our primary function is to enable teaching, research, and student success through effective coordination of programs, staffing, scheduling, advising, and financial and human resources processes. We work collaboratively across the university to advance SFU’s academic mission, equity commitments, and student-centered priorities. Our team culture is collegial, respectful, and supportive—we value collaboration, shared problem-solving, and continuous learning, and we take pride in fostering a welcoming, inclusive environment where staff contributions are recognized and professional growth is encouraged.

About the Role

The Finance & Administrative Coordinator plays a key role in supporting the School’s academic and research operations. The position manages day‑to‑day financial administration, oversees operating and research budgets, and provides guidance to faculty on grant requirements, spending restrictions, and hiring processes. The role contributes to strategic planning, implements administrative procedures, and supports academic services such as teaching assistant hiring and event coordination. Working closely with CMNS leadership and partners across FCAT, Research Services, Research Accounting, and Financial Services, the Coordinator ensures compliance, accuracy, and efficiency in all financial and administrative activities. Upcoming priorities include process improvements, system updates, and supporting new academic initiatives.

The ideal candidate is a detail‑oriented and proactive administrator with strong financial acumen and a collaborative approach to problem‑solving. They excel at interpreting financial information, managing multiple funding streams, and supporting faculty through complex grant and budget processes. Highly organized and adaptable, they bring excellent communication skills, sound judgment, and the ability to navigate policies with diplomacy and tact. Their technical proficiency, relationship‑building skills, and commitment to service excellence enable them to support both operational needs and academic priorities within a fast‑paced, multi‑stakeholder environment.

Full Job Description

Qualifications

Bachelor's degree in Business, Marketing, Communication, Arts, or related discipline and two years of related experience in financial administration, post-secondary academic program administration and coordination, and event management, or an equivalent combination of education, training and experience.

• Good knowledge of post-secondary academic program administration, event management, financial administration, including budget reconciliation, reporting, and fund management.
• Strong knowledge of University accounting, purchasing, and research grant management procedures and practices.
• Exceptional organizational, problem‑solving, interpersonal, and conflict‑resolution abilities.
• Proven ability to exercise sound judgment, initiative, diplomacy, and tact in resolving financial and administrative matters.
• Proficiency with student information systems, databases, spreadsheets, and related productivity tools.

What We Offer

At SFU, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth and development, as well as a safe and respectful workplace. We offer continuing employees who belong in the Administrative & Professional Staff Association (APSA):

• 4 weeks’ vacation (prorated for the first year)*
• Hybrid-work program for eligible positions
• Employer paid defined benefit pension plan
• On-campus tuition waiver for employees and their immediate family members*
• Off-campus tuition reimbursements and professional development funds*
• And more! View our benefits brochure

*Prorated for part-time employees

Additional Information

The job tilte and job description are currently being reviewed and evaluted by Compensation. As a result, the position title, duties, and/or classification may be subject to change.

Please include your cover letter and resume in one attachment.

SFU is an equity employer and strongly encourages applications from all qualified individuals including women, Indigenous Peoples, visible minorities, people of all sexual orientations and gender identities, persons with disabilities, and others who may contribute to the further diversification of the university.

We are committed to facilitating accessibility within our application and interview processes. If you require any assistance or accommodations, please contact [e-mail].