Finance & Administrative Assistant - Client & Vendor Support

Compass Geomatics Ltd.; Red Deer; On-site; CAD 28,000 - 40,000; Full time

Benefits offered by this job

Health benefits after six months

Dental benefits

Life & disability coverage

Growth opportunities

Job summary

Compass Geomatics Ltd. is seeking an Administrative Assistant to support finance, administration, and client services from our Red Deer office. The role is full-time and permanent, reporting to the Office Manager, with duties across AP, AR, reception, and general office coordination.

You will review invoices, process payments, issue customer invoices, respond to inquiries, and help prepare meetings and travel arrangements while ensuring accurate records and a professional client experience.

Qualifications

• Education: Post-secondary certificate or diploma in administration, accounting, or a related discipline.
• Experience: At least three years of business administration or accounting-office experience.
• Systems: Sage accounting software. An asset: OpenTicket/OpenInvoice, Ariba, Pandell, or Fieldglass.

Responsibilities

• Review, code, enter, and process invoices, purchase orders, and expense claims; reconcile vendor statements; resolve discrepancies; prepare payment runs; and maintain accurate vendor records.
• Prepare and issue customer invoices, enter invoices in both accounting and third-party invoicing systems, process payment methods, and assist with collections.
• Answer a multi-line phone system courteously, respond to surveying inquiries and job requests, gather legal land-description and location details, and guide the next step.
• Assist with meeting preparation, filing and scanning, travel planning, general administration, and booking meetings, couriers, and hotels through online platforms and telephone.

Skills

Accounts payable

Accounts receivable

Customer service

Data entry

Microsoft Office

Education

Post-secondary certificate/diploma in administration or accounting

Tools

Sage accounting software

OpenTicket/OpenInvoice

Ariba

Pandell

Fieldglass

Job description

Compass Geomatics Ltd. is seeking an Administrative Assistant to support finance, administration, and client services from our Red Deer office. The role is full-time and permanent, reporting to the Office Manager, with duties across AP, AR, reception, and general office coordination.

You will review invoices, process payments, issue customer invoices, respond to inquiries, and help prepare meetings and travel arrangements while ensuring accurate records and a professional client experience.