Administrative Assistant

Compass Geomatics Ltd.; Red Deer; On-site; CAD 28,000 - 40,000; Full time

Benefits offered by this job

Health benefits after six months

Dental benefits

Life & disability coverage

Growth opportunities

Job summary

Compass Geomatics Ltd. is seeking an Administrative Assistant to support finance, administration, and client services from our Red Deer office. The role is full-time and permanent, reporting to the Office Manager, with duties across AP, AR, reception, and general office coordination.

You will review invoices, process payments, issue customer invoices, respond to inquiries, and help prepare meetings and travel arrangements while ensuring accurate records and a professional client experience.

Qualifications

• Education: Post-secondary certificate or diploma in administration, accounting, or a related discipline.
• Experience: At least three years of business administration or accounting-office experience.
• Systems: Sage accounting software. An asset: OpenTicket/OpenInvoice, Ariba, Pandell, or Fieldglass.

Responsibilities

• Review, code, enter, and process invoices, purchase orders, and expense claims; reconcile vendor statements; resolve discrepancies; prepare payment runs; and maintain accurate vendor records.
• Prepare and issue customer invoices, enter invoices in both accounting and third-party invoicing systems, process payment methods, and assist with collections.
• Answer a multi-line phone system courteously, respond to surveying inquiries and job requests, gather legal land-description and location details, and guide the next step.
• Assist with meeting preparation, filing and scanning, travel planning, general administration, and booking meetings, couriers, and hotels through online platforms and telephone.

Skills

Accounts payable

Accounts receivable

Customer service

Data entry

Microsoft Office

Education

Post-secondary certificate/diploma in administration or accounting

Tools

Sage accounting software

OpenTicket/OpenInvoice

Ariba

Pandell

Fieldglass

Job description

ADMINISTRATIVE ASSISTANT - An essential finance, administration, and client-service role at Compass Geomatics. One full-time permanent position - 11-4608 62nd Street RED DEER, ALBERTA

THE OPPORTUNITY

Compass Geomatics Ltd. is a professional land-surveying company built on the strengths of its people. We cultivate an energetic, positive, and collaborative workplace where employees are encouraged to improve, innovate, and deliver extraordinary client service.

POSISTION DESCRIPTION

Reporting to the Office Manager, you will provide essential administrative and operational support to the accounting and finance team while helping create a responsive, professional experience for clients, vendors, and colleagues.

YOUR IMPACT

ACCOUNTS PAYABLE

• Review, code, enter, and process invoices, purchase orders, and expense claims; reconcile vendor statements; resolve discrepancies; prepare payment runs; and maintain accurate vendor records.

ACCOUNTS RECEIVABLE

• Prepare and issue customer invoices, enter invoices in both accounting and third-party invoicing systems, process payment methods, and assist with collections.

CLIENT & RECEPTION SUPPORT

• Answer a multi-line phone system courteously, respond to surveying inquiries and job requests, gather legal land-description and location details, and guide the next step.

OFFICE COORDINATION

• Assist with meeting preparation, filing and scanning, travel planning, general administration, and booking meetings, couriers, and hotels through online platforms and telephone.

THE IDEAL CANDIDATE

is confident, articulate, highly organized, and dependable. You manage competing priorities calmly, work accurately under pressure, and take pride in exceptional service.

WHAT YOU BRING

EDUCATION & EXPERIENCE

• Education: Post-secondary certificate or diploma in administration, accounting, or a related discipline.
• Experience: At least three years of business administration or accounting-office experience.
• Systems: Required: Sage accounting software. An asset: OpenTicket/OpenInvoice, Ariba, Pandell, or Fieldglass.

WORK STYLE & CAPABILITIES

• Service focused: Builds positive relationships with clients, vendors, field staff, and remote colleagues.
• Organized and accurate: Manages competing priorities, data entry, deadlines, and detail-oriented work with care.
• Technology ready: Proficient in Microsoft Windows and Office applications, including Word, Excel, PowerPoint, and Outlook.

COMPENSATION & BENEFITS

This is a permanent, full-time Red Deer office position. Compass offers a competitive starting wage, benefits eligibility after six months, and meaningful potential to grow within the company.

PAY

• From $25.00/hour, negotiable by experience

BENEFITS

• Health, dental, life & disability after six months

GROWTH

• Room for advancement for the right candidate

APPLY

We welcome applications from qualified candidates who are ready to contribute to a high-performing, supportive team.

Please note: this position is open to Canadian Citizens or Permanent Residents only.