Field Operations Admin Specialist — Invoicing & Support

Tourmaline Oil; Town of Hinton; On-site; CAD 45,000 - 65,000; Full time

Job summary

Tourmaline Oil Corp. is seeking a Field Administrator to join the Hinton team on a full-time basis. The role focuses on providing administrative support to field operations personnel, processing invoices in OpenInvoice, and maintaining contractor records.

The successful candidate will assist with onboarding and onboarding documentation, liaise with vendors and internal teams, and handle receptionist duties as needed while contributing to general office operations and organized electronic filing.

Qualifications

• High school diploma or equivalent required; post-secondary in Office Administration or related field is an asset.
• Previous administrative experience, preferably in oil and gas.
• Experience with invoicing systems (Enverus/OpenInvoice) is preferred.
• Proficiency in Microsoft Office, especially Excel, Word and Outlook.

Responsibilities

• Provide administrative support to field operations personnel including foremen, superintendents, and operators.
• Review, code, and process invoices in OpenInvoice with accurate cost allocations.
• Maintain invoice templates, operation spreadsheets, and contractor records.
• Assist with contractor onboarding/offboarding and required documentation.
• Communicate with field personnel, vendors, and internal departments to resolve invoice discrepancies.

Skills

Organizational skills

Attention to detail

MS Office proficiency

Communication skills

Independent work

Education

High school diploma

Office Administration education asset

Tools

Enverus OpenInvoice

Excel

Word

Outlook

Job description

Tourmaline Oil Corp. is seeking a Field Administrator to join the Hinton team on a full-time basis. The role focuses on providing administrative support to field operations personnel, processing invoices in OpenInvoice, and maintaining contractor records.

The successful candidate will assist with onboarding and onboarding documentation, liaise with vendors and internal teams, and handle receptionist duties as needed while contributing to general office operations and organized electronic filing.