Field Administrator

Tourmaline Oil Corp; Town of Hinton; On-site; CAD 41,000 - 56,000; Full time

Job summary

Tourmaline Oil Corp. is seeking a Field Administrator to support field operations in Hinton. You will assist foremen and operators, process invoices in OpenInvoice, and maintain contractor records and filing systems.

The role also covers onboarding/offboarding, vendor and internal communications, and general office duties including reception coverage and supply management. Strong organization and communication skills are essential.

Qualifications

• High school diploma or equivalent; post-secondary education in Office Administration is an asset.
• Experience in office administration, preferably in oil and gas.
• Experience with Enverus (OpenInvoice) or similar invoicing systems.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and time management skills.
• Excellent attention to detail and problem-solving abilities.
• Ability to work independently and take initiative.
• Strong written and verbal communication skills.

Responsibilities

• Provide administrative support to field operations personnel, including Foremen, Superintendents, and Operators.
• Review, code, and process invoices in OpenInvoice, ensuring accuracy and timely processing.
• Maintain invoice upload templates, operational spreadsheets, and contractor records.
• Assist with contractor onboarding, offboarding, and maintaining required documentation.
• Communicate with field personnel, vendors, and internal departments to resolve invoice discrepancies.
• Provide reception coverage and support as required, including greeting visitors, answering phones, and coordinating shipping and receiving.
• Assist with office supply management, ordering, and general office operations.
• Maintain accurate records and organized electronic filing systems.
• Identify discrepancies, troubleshoot issues, and follow up on outstanding items.
• Assist with additional administrative duties and operational projects as required.

Skills

Strong organizational skills

Time management

Attention to detail

Written and verbal communication

Initiative and independence

Education

High school diploma or equivalent

Post-secondary education in Office Administration or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Enverus OpenInvoice

Job description

Tourmaline Oil Corp. is a Canadian senior crude oil and natural gas exploration and production company. We are focused on long‑term growth through an active exploration, development, production and acquisition program in the Western Canadian Sedimentary Basin.

We are currently looking for a Field Administrator to join our Hinton team.

This position will be responsible for the following:

Key Responsibilities

• Provide administrative support to field operations personnel, including Foremen, Superintendents, and Operators.
• Review, code, and process invoices in OpenInvoice, ensuring accuracy, proper cost allocations, and timely processing.
• Maintain invoice upload templates, operational spreadsheets, and contractor records.
• Assist with contractor onboarding, offboarding, and maintaining required documentation.
• Communicate with field personnel, vendors, and internal departments to resolve invoice discrepancies and administrative inquiries.
• Provide reception coverage and support as required, including greeting visitors, answering phones, and coordinating shipping and receiving.
• Assist with office supply management, ordering, and general office operations.
• Maintain accurate records and organized electronic filing systems.
• Identify discrepancies, troubleshoot issues, and follow up on outstanding items.
• Assist with additional administrative duties and operational projects as required.

Qualifications

• High school diploma or equivalent; post‑secondary education in Office Administration or a related field is considered an asset.
• Previous administrative experience, preferably in the oil and gas industry.
• Experience with Enverus (OpenInvoice) or similar invoicing systems is preferred.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational and time management skills, with the ability to prioritize competing demands.
• Excellent attention to detail, accuracy, and problem‑solving abilities.
• Ability to work independently, take initiative, and seek clarification when needed.
• Strong written and verbal communication skills.