Operations Administrator

ADP, Inc.; Town of Bonnyville; On-site; CAD 45,000 - 65,000; Full time

Job summary

Tier 1 Energy Solutions in Bonnyville, AB is seeking a meticulous Operations Administrator to support field operations and office administration. You will verify field tickets, track costs, manage POs and inventories, and ensure data flows correctly into systems while coordinating with field crews, vendors, and management.

The role emphasizes accuracy, organization, and proactive problem-solving in a fast-paced oilfield environment, with strong attention to detail and ownership of workload.

Qualifications

• Diploma or certificate in business, finance or related field required or equivalent experience.
• 3–5 years in a similar administrative/ops role in oilfield or energy industry preferred.
• Experience with field tickets, POs, invoices, job costing, or inventory is an asset.

Responsibilities

• General Office Administration: filing systems, documentation, supplies, and office maintenance.
• Field Ticket & Documentation Management: verify dates, hours, descriptions, drawings and supporting docs; follow up on tickets.
• Purchasing & Accounts Payable Support: process and track POs, GRPOs, review invoices, monitor approvals.
• Employee Records & Training Administration: maintain records, track vacations, training certificates and safety training.
• Safety Documentation & Compliance Support: organize safety docs, assist with audits and requests.
• Fleet & Vehicle Administration: track weekly vehicle inspections and maintenance reports; manage fuel reporting.
• Financial & Operational Record Keeping: assist with P&L tracking, update tracking sheets, ensure records are accurate.
• Shipping & Freight Coordination: prepare outgoing shipments and maintain freight documentation.

Skills

Administrative experience

Operations experience

Dispatch experience

Accounting experience

Oilfield experience

Excel

Microsoft Office

Communication skills

Education

Diploma/Certificate in business/finance or related field

Tools

SAP / B1 ERP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Administrator

Completions Ops Mgmt Full Time Clerical T1ES Bonnyville - Completions Ops Mgmt, Bonnyville, AB, CA

Completions Operations Administrator

Division –Completions

Reports to – District Manager

This is a hands-on operations support role for someone who understands that in the oilfield, good paperwork and accurate numbers matter. The Completions Operations Administrator will work closely with the District Manager, field crews, operations, vendors, and accounting to make sure field tickets are verified, costs are tracked, POs are in order, inventory is accounted for, and the information from the field makes it into our systems correctly and on time.

The right person will be organized, accountable, comfortable working in a fast-paced environment, and not afraid to pick up the phone and chase down missing information when something doesn't add up.

What You'll Be Doing

• Understand and adhere to all Tier 1 Energy Solutions (Tier 1) policies and procedures, furthermore, understand and adhere to any client’s policies and procedures.

General Office Administration:

Organize and maintain electronic and physical filing systems, process and file incoming documentation, assist employees with administrative requests, manage office supplies, coordinate office and equipment maintenance, and arrange outgoing courier shipments.

Field Ticket & Documentation Management:

Review outstanding customer paperwork and field tickets, verify accuracy of dates, hours, job descriptions, drawings, and supporting documentation, and follow up on missing or outstanding tickets to ensure proper completion and filing.

Purchasing & Accounts Payable Support:

Assist with preparing, processing, and tracking purchase orders; complete GRPOs (Goods Receipt Purchase Orders); review vendor invoices for appropriate PO and receiving documentation; and monitor Yooz invoice approvals, following up on outstanding items.

Employee Records & Training Administration:

Maintain accurate employee records, track vacation and days-off schedules, and maintain employee training certificates and records. Monitor required safety training, identify expired or outstanding certifications, and follow up as needed.

Safety Documentation & Compliance Support:

Maintain and organize safety-related documentation, assist management with safety audits and documentation requests, and ensure employee training records and required safety certificates are current and readily available.

Fleet & Vehicle Administration:

Track and maintain weekly vehicle inspection and maintenance reports, organize fuel reporting, and follow up on outstanding maintenance documentation.

Financial & Operational Record Keeping:

Assist with P&L tracking, maintain application records and supporting documentation, update tracking spreadsheets, and ensure financial and operational records are accurate and up to date.

Shipping & Freight Coordination:

Prepare and coordinate outgoing courier shipments, monitor outstanding shipments, and maintain accurate freight documentation.

What We're Looking For

We're looking for someone who gets the pace of the oilfield and takes pride in getting the details right.

You should have:

• Previous administrative, operations, dispatch, accounting, or field-support experience.
• Oilfield or energy industry experience is strongly preferred.
• Experience working with field tickets, POs, invoices, job costing, or inventory is an asset.
• Experience with SAP / B1 or another ERP system is an asset.
• Strong Excel and Microsoft Office skills.
• Excellent attention to detail.
• Strong organizational and follow-up skills.
• The ability to manage multiple jobs and priorities at the same time.
• The confidence to communicate directly with field crews, vendors, and management.
• A practical, team-first attitude.
• The ability to work independently and take ownership of your workload.

The Person We're Looking For

This role is not about sitting behind a desk and simply entering data.

We need someone who will own the workflow.

When a field ticket doesn't make sense, you'll ask questions. When a PO is missing, you'll chase it down. When inventory doesn't balance, you'll investigate it. When costs don't line up, you'll flag the issue.

You need to be comfortable working with both field people and office personnel, understand that priorities can change quickly, and be willing to do what it takes to keep the operation moving.

A strong candidate will be:

• Reliable – you do what you say you're going to do.
• Detail-oriented – you catch mistakes before they become problems.
• Organized – you can keep track of multiple jobs, tickets, POs, and deadlines.
• Proactive – you don't wait for someone else to find the problem.
• Straightforward – you communicate clearly and deal with issues directly.
• Team-oriented – you understand that the office and field have to work together.
• Oilfield-minded – you understand that things move fast and paperwork has to keep up.

Physical Demands and Working Conditions:

• Sitting behind a desk looking at a computer screen for up to 8 hours in a day.
• Frequent sitting, bending, twisting, and standing.

Education, Certificates, Licenses and Registrations:

• Diploma or Certificate in business, finance or related field required and/or equivalent experience in the industry.

Qualifications:

• 3-5 years in a similar role.
• Results from a background test must be deemed acceptable in accordance with Tier 1’s policies and procedures.
• Must be legally entitled to work in Canada.
• This position may be required to drive a company vehicle or use your personal vehicle on occasion for business purposes. A drivers abstract in good standing is required.