Faculty of Education and Professional Studies Coordinator

Nipissing University; North Bay; On-site; CAD 37,000 - 47,000; Full time

Job summary

Nipissing University’s Faculty of Education and Professional Studies invites applications for the Coordinator role, a full-time support staff position (11-month contract) based in North Bay. The coordinator provides secretarial, records, communications, and frontline support for the Dean’s Office and the faculty.

The successful candidate will manage information coordination, confidential records, deadlines, materials, and liaison with internal and external contacts, supporting governance, course

Qualifications

• Two-year office administration diploma or equivalent.
• Minimum of three years of progressively responsible executive or Dean’s Office-level support.
• Experience in a complex office environment and familiarity with university processes would be an asset.

Responsibilities

• Provide secretarial, records, communications, and frontline support for the Dean’s Office and the Faculty.
• Coordinate information, manage confidential records, track deadlines and deliverables, and prepare materials.
• Liaise with internal and external contacts and support governance and academic processes.

Skills

Executive support

Records management

Communications

Education

Two-year Office Administration Diploma

Job description

Employment Posting: Faculty of Education and Professional Studies Coordinator

Faculty of Education and Professional Studies Coordinator

Faculty of Education and Professional Studies Coordinator

Full-Time Support Staff – (11-month contract)

Reporting to the Manager, Education and Professional Studies, the Faculty of Education and Professional Studies Coordinator provides secretarial, records, communications, and frontline support for the Dean’s Office and the broader Faculty. The coordinator supports the Dean, Managers, Faculty committees, academic units, and Faculty initiatives through information coordination, confidential records management, deadline and deliverable tracking, preparation and distribution of materials, and liaison with internal and external contacts.

The role provides coordination, documentation, and follow-up support for Faculty-level academic, governance, employment, financial, and office processes in accordance with applicable University processes, collective agreements, policies, and deadlines. These include annual reports, tenure and promotion, course syllabi, final grade submission follow-up, Faculty Council, EPS Executive, ARCC, Senate elections, FASBU- and CASBU-related records, p-card and expense-documentation intake, and special projects.

The successful candidate will have a two (2) year office administration diploma or an equivalent combination of education, training, and experience. A minimum of three (3) years of progressively responsible experience providing executive, senior administrative, or Dean’s Office-level support in a complex office environment.

This position is classified at Wage Grade 50, with a wage range from $27.11 per hour (Step 1) to $34.35 per hour (Step 9). Placement within the salary range will be determined based on the candidate’s relevant experience, skills, and qualifications, as well as internal equity and market conditions.

Nipissing University is committed to employment equity and strongly encourages applications, which may include self-identification in a cover letter from Indigenous peoples, women, persons with disabilities, persons who identify as 2SLGBTQI+ and racialized minorities. Nipissing University must gather information from applicants to determine eligibility to work in Canada. Please include a statement in your application to identify whether you are a Canadian Citizen, Permanent Resident or is otherwise legally eligible to work in Canada. Nipissing University will provide accommodation to ensure barrier-free employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources at [e-mail] .

This is an open vacancy, and artificial intelligence (AI) will not be used in the evaluation or assessment of candidates.

North Bay is a dazzling jewel nestled between two of Northeastern Ontario’s most breathtaking lakes and enveloped by lush, expansive forests. Just 3.5 hours north of Toronto and 4 hours west of Ottawa, this vibrant city seamlessly blends modern sophistication with a deep appreciation for nature, art, and culture. Whether you're drawn to its natural wonders, lively cultural scene, or unique local charm, North Bay has a wealth of experiences waiting to captivate you!