Facility Administrator

SECURE; Richmond; On-site; CAD 50,000 - 65,000; Full time

Job summary

SECURE is seeking a Facility Administrator to oversee efficient operations at its facility. This role involves providing comprehensive administrative support, managing customer relations, and ensuring timely reporting. Ideal candidates are organized individuals with at least one year of administrative experience and strong communication skills. The position offers opportunities for professional growth within a dynamic team focused on safety and customer satisfaction.

Benefits

Employer paid benefits: health, dental & more

Health care spending account

Employee wellness program

Competitive industry wages

Career progression

Employee referral program

Qualifications

• Minimum 1-year experience in administrative role.
• Knowledge of Microsoft Office applications such as Word, Excel, Adobe, and Access.
• Strong time management and organizational skills.

Responsibilities

• Responsible for efficient day-to-day administrative support.
• Maintain appropriate files, documents, and reports.
• Assist with tracking of all staff, equipment, and work tickets.

Skills

Time management

Organizational skills

Communication skills

Customer service skills

Teamwork

Education

Administration or Accounting Certificate/Diploma

Tools

Microsoft Office

Adobe

Access

Job description

About Us

SECURE is a leading Waste Management and Energy Infrastructure business headquartered in Calgary, Alberta. Our extensive infrastructure network located throughout western Canada and North Dakota includes Waste Management Facilities, Industrial Landfills, Pipeline Operations, Metals & Mining, Specialty Chemicals, and Energy Infrastructure include Blending & Facility Supply and Trading & Storage.

Our number one goal every day is to go home safe. Like our values state, working the SECURE way starts with working safely. Safety is the cornerstone of our culture, because if we are not safe, nothing else matters.

Your Opportunity at SECURE

As the Facility Administrator you are responsible for performing a broad range of service functions in support of efficient and effective Facility operations. The key responsibility areas for this role involve office administration, customer service, accounts receivable, accounts payable, systems, training and continuous improvement. The Administrator is an essential part of the Facility Services team and will be key in mentoring and modeling SECURE's common values and principles with clients and employees.

A Day in The Life

• Responsible for efficient day-to-day administrative support to the operational team
• Maintains appropriate files, documents, and reports
• Meet month end deadlines and ensure accurate reporting within operations
• Maintain up to date and accessible files
• Share pertinent information and correspondence with operations team
• Ensure office supplies are stocked, equipment is maintained, and the workspace remains organized
• Handle internal and external customer relations and inquiries in a prompt, accurate, and professional manner
• Assist with day to day tracking of all field staff, equipment, consumables, subcontractors and all related work tickets
• Document Control throughout lifecycle of each project
• Ownership of Requisition, Purchase Order and Receiving process
• Liaising with vendors and external service providers
• Liaising with Project Cost Coordinators for timely project setup and billing
• Payroll/Time entry

Skills, Experience & Qualifications

• Administration or Accounting Certificate/Diploma would be considered an asset
• Minimum 1-year experience in administrative role
• Knowledge of Microsoft Office applications such as Word, Excel, Adobe, and Access
• Strong time management and organizational skills
• Ability to work effectively under pressure, meet demanding deadlines, and changing priorities
• Strong teamwork and collaboration skills
• Reliable and demonstrates a strong work ethic
• Excellent communication, interpersonal and customer service skills

What's in it for you

At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and we care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a competitive compensation package that recognizes employee contributions and performance.

In addition to rewarding job opportunities, we offer:

• Competitive industry wages, and compensation programs which includes:
• Employer paid benefits: health, dental & more
• Health care spending account
• Employee wellness program
• Employee savings plans
• Career progression
• A competitive employee referral program
• Industry leading safety standards
• Community investment initiativesOur Stories

We believe our team’s strength comes from our diversity.

Every SECURE employee has a right to feel safe and welcome. We pride ourselves on being respectful workplace where all employees have equal access to opportunity and support.

We are a trusted partner. We extend those same efforts outside of the organization through our respectful engagement with our diverse base of stakeholders in the communities in which we operate.

Applicants are not assessed on the grounds of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States and we actively seek out a wide range of applicants for both field operations and office roles.