Facilities & Property Coordinator

Next Level Group; Charlottetown; Sur place; CAD 40 000 - 52 000; Plein temps

Résumé du poste

Next Level Group is seeking a proactive Facilities & Property Coordinator in Charlottetown, PEI to support day-to-day operations across a diverse property portfolio. You will handle maintenance requests, coordinate contractors and vendors, and communicate with tenants to ensure timely, professional service.

The role emphasizes organization, problem-solving, and ownership of tasks from start to finish, with a focus on safety, record-keeping, and efficient building operations.

Qualifications

• Experience in facilities coordination, property management, or related operations.
• Strong organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Experience coordinating contractors, vendors, technicians, or external service providers.
• Practical understanding of building maintenance, repairs, and preventative maintenance requirements.
• Familiarity with building systems, construction practices, or related projects.
• Knowledge of workplace health and safety practices.

Responsabilités

• Coordinate day-to-day facilities and building operations across a diverse portfolio of properties.
• Receive, prioritize, assign, and track maintenance and repair requests, ensuring timely resolution.
• Communicate with tenants regarding maintenance concerns, questions, complaints, and property-related matters.
• Coordinate contractors, vendors, technicians, and service providers to complete repairs and inspections.
• Respond to building emergencies and coordinate appropriate action, repairs, and follow-up.
• Conduct regular property inspections to identify maintenance needs and safety concerns.
• Coordinate preventative maintenance, scheduled inspections, equipment servicing, and repairs.
• Monitor work orders to ensure completion on schedule and to standard.
• Maintain accurate records of maintenance activities, inspections, warranties, contracts, and service agreements.
• Assist with invoices, purchase orders, budgets, and expense tracking.
• Coordinate building access, keys, security systems, and workplace equipment as required.
• Support health and safety initiatives and help ensure proper procedures are followed.
• Maintain positive working relationships with tenants, contractors, vendors, and service providers.
• Provide general administrative and operational support to the property management team.

Connaissances

Organizational skills

Multi-priority management

Vendor coordination

Contractor coordination

Customer service

Microsoft Office

Work-order software

Outils

Work-order software

Property management software

Description du poste

Our client is seeking an organized, proactive, and service-oriented Facilities & Property Coordinator to join their property management team in Charlottetown, PEI.

This is a varied, hands‑on role supporting the day‑to‑day operations, maintenance, safety, and administration of a diverse portfolio of properties. Working with tenants, contractors, vendors, technicians, and service providers, you will help ensure that maintenance requests, building issues, and property‑related needs are addressed efficiently and professionally.

This opportunity is well suited to someone who enjoys problem‑solving, coordinating multiple priorities, building relationships, and taking ownership of tasks from start to finish.

Key Responsibilities

Coordinate day-to-day facilities and building operations across a diverse portfolio of properties.

Receive, prioritize, assign, and track maintenance and repair requests, ensuring timely resolution.

Communicate with tenants regarding maintenance concerns, questions, complaints, and other property-related matters.

Coordinate contractors, vendors, technicians, and service providers to complete repairs, inspections, and maintenance work.

Respond to building emergencies and coordinate appropriate action, repairs, and follow‑up.

Conduct regular property inspections to identify maintenance needs, operational issues, and potential safety concerns.

Coordinate preventative maintenance, scheduled inspections, equipment servicing, and required repairs.

Monitor work orders and follow up to ensure work is completed on schedule and to the expected standard.

Maintain accurate records of maintenance activities, inspections, warranties, contracts, service agreements, and property documentation.

Assist with invoices, purchase orders, budgets, and expense tracking.

Coordinate building access, keys, security systems, and workplace equipment as required.

Support health and safety initiatives and help ensure appropriate procedures are followed.

Maintain positive working relationships with tenants, contractors, vendors, and service providers.

Provide general administrative and operational support to the property management team.

Qualifications & Experience

Experience in facilities coordination, property management, building operations, maintenance coordination, administration, or a related field.

Strong organizational skills and the ability to manage multiple priorities in a fast‑paced environment.

Experience coordinating contractors, vendors, technicians, or external service providers.

A practical understanding of building maintenance, repairs, and preventative maintenance requirements.

Familiarity with building systems, construction practices, or building-related projects.

An understanding of workplace health and safety practices.

Strong problem‑solving skills and the ability to exercise sound judgment when addressing unexpected issues.

Excellent communication, customer service, and interpersonal skills.

Strong attention to detail, follow‑through, and accountability.

Proficiency with Microsoft Office and the ability to learn facilities management, property management, or work‑order software.

The Ideal Candidate

You are someone who enjoys being hands‑on, staying organized, and making sure things get done. You are comfortable balancing competing priorities, responding to unexpected issues, and working with a wide range of people.

You communicate professionally, approach challenges with a practical mindset, and take responsibility for following issues through to resolution. You understand the importance of maintaining safe, functional, and well‑kept properties while providing responsive service to tenants and other stakeholders.

You may come from a background in property management, facilities operations, maintenance coordination, construction administration, or a related service‑oriented role.