Property Manager

Priveda Capital; Montreal; On-site; CAD 60,000 - 90,000; Full time

Job summary

Priveda Capital is seeking an On-Site Property Manager to oversee the daily operations of our residential portfolio in Montreal. You will coordinate renovations, turnovers, tenant relations, lease renewals, and rent adjustments while maintaining high service standards.

The ideal candidate will be highly organized, proactive, and able to manage multiple projects in a fast-paced environment, ensuring compliance with local regulations and company policies. Bilingual English/French is required.

Qualifications

• Experience in property management, real estate, construction coordination, or related field.
• Strong organizational and multitasking skills.
• Excellent communication and problem-solving abilities.
• Fully bilingual English and French.
• Valid driver’s license and access to a vehicle preferred.

Responsibilities

• Plan, coordinate, and oversee unit and building renovation projects.
• Schedule and supervise contractors, suppliers, maintenance staff, cleaners, and janitors.
• Open, track, and close work orders.
• Conduct final inspections prior to unit delivery.
• Manage unit turnovers and ensure move-in readiness.
• Oversee tenant move-ins and move-outs; inspect and document conditions.
• Manage rental increases, lease renewals, and related negotiations.
• Update CRM and property management systems with status notes.

Skills

Organizational skills

Multitasking

Communication

Contractor management

Bilingual English/French

Tools

Property management software

CRM systems

Job description

We are seeking a highly organized, proactive, and detail-oriented On-Site Property Manager to oversee the day-to-day operations of our residential portfolio. This role includes managing renovations, turnovers, tenant relations, lease renewals, rental increases, and overall property operations to ensure a high standard of service and efficiency.

The ideal candidate is solution-driven, capable of managing multiple projects simultaneously, and thrives in a fast-paced environment.

Key Responsibilities

1. Renovation & Maintenance Management

Plan, coordinate, and oversee unit and building renovation projects.

• Schedule and supervise contractors, suppliers, maintenance staff, cleaners, and janitors.
• Ensure projects are completed on time, within budget, and according to company standards.
• Open, track, and close work orders efficiently.
• Conduct final inspections prior to unit delivery.
• Respond to maintenance emergencies as required.

2. Turnovers & Unit Readiness

Manage unit turnovers, including cleaning, repairs, painting, and staging.

• Ensure units are fully prepared and move-in ready.
• Coordinate closely with leasing and maintenance teams to minimize vacancy periods.
• Follow up on outstanding items to ensure timely completion.

3. Move-In & Move-Out Coordination

Schedule and oversee tenant move-ins and move-outs.

• Perform detailed inspections and document unit conditions using photos and checklists.
• Identify and address damages promptly.
• Coordinate security deposit claims and follow internal procedures.

Provide clear and timely updates to tenants regarding unit readiness and ongoing work.

• Manage rental increases, lease renewals, and related negotiations.
• Assist with rent collection follow-ups and notices when required.
• Communicate regularly with property owners and clients regarding unit status, renovations, and projects.
• Handle tenant concerns and emergency situations professionally.

5. Scheduling & Project Management

Maintain and manage a master calendar for turnovers, renovations, inspections, and move-ins.

• Prioritize multiple units and deadlines to avoid delays.
• Adjust schedules proactively to ensure project timelines are met.

6. Quality Control & Compliance

Ensure all units comply with safety standards, municipal regulations, and building codes.

• Coordinate and conduct fire inspections with external companies.
• Perform monthly property inspections and complete required task lists.
• Conduct final walkthroughs before occupancy.
• Coordinate inspections with city officials and external professionals as required.

7. Internal Collaboration & Systems

Work closely with leasing, maintenance, cleaning, and accounting teams.

• Update CRM and property management systems with accurate notes and statuses.
• Ensure smooth communication and coordination between all departments.

Qualifications

Experience in property management, real estate, construction coordination, or a related field.

• Strong organizational and multitasking skills.
• Excellent communication and problem-solving abilities.
• Ability to manage contractors and multiple projects simultaneously.
• Knowledge of Quebec rental regulations is an asset.
• Experience with property management software or CRM systems is an asset.
• Must be fully bilingual (English and French).
• Valid driver's license and access to a vehicle preferred.

What We're Looking For

Detail-oriented and hands-on

• Strong sense of accountability and ownership
• Ability to work effectively in a fast-paced environment
• Proactive and solution-focused mindset
• Strong leadership and teamwork abilities