Facilities Officer

Southern Housing; Burgess Mines; Sur place; CAD 49 000 - 60 000; Plein temps

Résumé du poste

Southern Housing is seeking a permanent Facilities Officer to join our Office & Retail team. Reporting to the Facilities Manager, you will ensure our offices are professionally managed, safe, and welcoming for colleagues and external customers, delivering a high-quality facilities service.

The role involves coordinating service requests, maintaining compliance, and managing access across multiple sites. Some manual handling is required, with full training provided, based at Hastings - Burgess

Qualifications

• Basic understanding of facilities within an office-based setting.
• IT literacy, including learning new IT systems.
• Ability to react to facilities defects promptly.
• Strong administrative skills and document management.
• Good focus on Health and Safety and compliance.

Responsabilités

• Arrange and coordinate service requests for health and life safety systems and installations.
• Manage access across a dispersed office portfolio.
• Ensure fire evacuation and first aider processes are carried out correctly.
• Order stationery, monitor stocks, and replenish office supplies.
• Maintain records of meetings with suppliers/contractors and colleagues.
• Arrange proactive and reactive maintenance with third party suppliers and raise PO lines.
• Update compliance logs and ensure admin is stored correctly.

Connaissances

Facilities basics

IT literacy

Administrative skills

Health & Safety focus

Driving licence

Description du poste

We have an exciting opportunity for a permanent Facilities Officer to join our Office & Retail team here at Southern Housing!

Reporting to the Facilities Manager, you will ensure Southern Housing offices are professionally managed and run effectively and efficiently, providing a safe and comfortable working environment for colleagues. You will also support the delivery of an excellent facilities management service to meet business needs and provide outstanding customer service to our colleagues and external customers.

This role is varied and so we’re looking for a proactive and customer-focused candidate who wants to thrive in a new working environment and wants to grow their knowledge and skills in facilities management. Please note, this role will require some manual handling, however full training will be provided to you.

Some of the day-to-day responsibilities include:

• Arrange and coordinate a variety of service requests, including health and life safety systems and installations to ensure our offices always remain compliant with legislation and best practice.
• Manage access across a dispersed office portfolio.
• Ensure the fire evacuation and first aider processes are carried out correctly.
• Responsible for ordering stationery, monitoring stocks and organising timely replenishment of office perishables and supplies.
• Organise and maintain records of meetings with suppliers, contractors, and other colleagues in relation to delivering services to office locations.
• Arrange proactive and reactive maintenance with third party suppliers and the raising of the corresponding purchase orders.
• Ensuring all compliance admin is saved appropriately and updating the compliance logs in accordance with our internal administrative procedures.

This role is based in our Hastings - Burgess Road office. The post holder needs a valid DL and access to a car for business use for any site visits when required.

What you’ll need:

• A basic understanding of facilities within an office-based setting
• IT literacy skills, including learning of new IT systems
• Ability to react to facilities defects in a timely manner
• Good administrative skills
• A strong focus on Health and Safety and compliance
• Valid Driving License, access to a car for business use and ability to travel across multiple sites