Assistant Facilities Officer

Freelancerprox; Toronto; On-site; CAD 42,000 - 65,000; Full time

Job summary

Freelancerprox in Toronto is seeking an Assistant Facilities Officer to support day-to-day operations and maintenance of our facilities. You will assist in coordinating maintenance, monitor building systems, and help ensure a safe, clean, and functional workplace.

The role involves health and safety compliance, space management, keeping maintenance logs, handling service requests, and supporting sustainability initiatives.

Qualifications

• Diploma or Bachelor's degree in Facilities Management, Engineering, Building Services, or a related field.
• 13 years of experience in facilities operations, building maintenance, or a similar support role.
• Basic knowledge of building systems and maintenance practices.
• Strong organizational and multitasking skills.
• Good communication and interpersonal skills.
• Familiarity with safety regulations and emergency response procedures.
• Basic proficiency in Microsoft Office and facility management software (e.g., CMMS) is an advantage.

Responsibilities

• Assist in monitoring and maintaining building infrastructure, including lighting, HVAC, plumbing, and electrical systems.
• Help coordinate routine and emergency maintenance with internal teams and external service providers.
• Support the implementation of health, safety, and security protocols.
• Conduct daily inspections of premises to ensure cleanliness, functionality, and safety.
• Assist with space management, furniture setup, and minor relocations.
• Maintain facility records such as maintenance logs, service schedules, and incident reports.
• Handle incoming service requests and ensure timely resolution of facility-related issues.
• Monitor and manage facility supplies and inventory.
• Provide administrative support to the Facilities team, including documentation and report preparation.
• Support sustainability and energy efficiency initiatives.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Safety awareness

Education

Diploma or Bachelor's degree in Facilities Management, Engineering, Building Services, or a related field

Tools

CMMS

Job description

About the job Assistant Facilities Officer

We are looking for a reliable and detail-oriented Assistant Facilities Officer to support the day-to-day operations and maintenance of our facilities. This role involves assisting in the coordination of maintenance activities, monitoring building systems, supporting health and safety compliance, and ensuring the workplace remains functional, clean, and secure.

Key Responsibilities:

Assist in monitoring and maintaining building infrastructure, including lighting, HVAC, plumbing, and electrical systems.

Help coordinate routine and emergency maintenance with internal teams and external service providers.

Support the implementation of health, safety, and security protocols.

Conduct daily inspections of premises to ensure cleanliness, functionality, and safety.

Assist with space management, furniture setup, and minor relocations.

Maintain facility records such as maintenance logs, service schedules, and incident reports.

Handle incoming service requests and ensure timely resolution of facility-related issues.

Monitor and manage facility supplies and inventory.

Provide administrative support to the Facilities team, including documentation and report preparation.

Support sustainability and energy efficiency initiatives.

Qualifications:

Diploma or Bachelor's degree in Facilities Management, Engineering, Building Services, or a related field.

13 years of experience in facilities operations, building maintenance, or a similar support role.

Basic knowledge of building systems and maintenance practices.

Strong organizational and multitasking skills.

Good communication and interpersonal skills.

Familiarity with safety regulations and emergency response procedures.

Basic proficiency in Microsoft Office and facility management software (e.g., CMMS) is an advantage.