Workplace Coordinator

Mobility Global; London; On-site; CAD 40,000 - 60,000; Full time

Job summary

Mobility is seeking a facilities manager in Ontario to oversee routine and preventive maintenance of building systems, manage vendors, and coordinate security and safety programs. 2–5 years of related experience and a Bachelor’s degree are preferred.

The role involves budget monitoring, space planning, and cross-functional collaboration with HR, IT, and Operations. Office-based with occasional on-call or after-hours work is expected.

Qualifications

• Bachelor's degree in a related field.
• 2–5 years of facilities management, security coordination, or related experience.
• Experience managing vendors and service contracts.

Responsibilities

• Coordinate and oversee routine and preventive maintenance of building systems (HVAC, electrical, plumbing).
• Manage work order systems and ensure timely resolution of facility requests and repairs.
• Conduct regular facility inspections for safety, compliance and maintenance needs.
• Assist with coordinating office moves, space planning, and furniture/equipment setups.
• Liaise with external vendors, contractors, and service providers; obtain quotes and oversee work quality.
• Monitor facility budgets, including utilities, maintenance contracts and supplies.
• Maintain security policies and access control systems; coordinate response to incidents.
• Coordinate emergency response planning and fire drills.
• Prepare reports on facility conditions and budget performance; collaborate cross-functionally with HR/IT/Operations.

Skills

Vendor management

Building systems knowledge

Organization

Problem solving

Project management

Communication

Emergency response

Education

Bachelor's degree

Tools

CMMS platforms

Job description

Key Responsibilities

Facilities Management

• Coordinate and oversee routine and preventive maintenance of building systems, including HVAC, electrical, plumbing, and general infrastructure.
• Manage work order systems and ensure timely resolution of facility requests and repairs.
• Conduct regular facility inspections to identify and address maintenance needs, safety hazards, and code compliance issues.
• Assist with coordinating office moves, space planning, and furniture/equipment setups.
• Manage relationships with external vendors, contractors, and service providers; obtain quotes and oversee work quality.
• Monitor facility-related budgets, including utilities, maintenance contracts, and supplies.

Security Operations

• Maintain security policies, procedures, and access control systems
• Serve as the primary contact for security incidents; investigate and document incidents and coordinate response efforts.
• Oversee the issuance and deactivation of access credentials for employees, contractors, and visitors.

Health, Safety & Compliance

• Coordinate emergency response planning, including fire drills, evacuation procedures
• Maintain accurate records of safety inspections, incident reports, and certifications

Administrative & General Duties

• Maintain accurate documentation related to facility assets, leases, maintenance logs, and security reports.
• Prepare and present regular reports on facility conditions, security incidents, and budget performance.
• Support procurement of facility and security supplies and equipment.
• Collaborate cross-functionally with HR, IT, and Operations teams on related initiatives.

What We're Looking For

• Bachelor's degree
• 2-5 years of experience in facilities management, security coordination, or a related role.

Skills & Competencies

• Experience managing vendors, contractors, and service level agreements.
• Knowledge of building systems, maintenance practices, and security technologies.
• Excellent organizational, problem‑solving, and project management skills.
• Strong communication and interpersonal skills with the ability to interact at all organizational levels.
• Ability to respond effectively to emergencies and work under pressure.
• Proficiency in Microsoft Office Suite and facility management software (e.g., CMMS platforms).

Working Conditions

• Primarily office-based with regular walkthroughs of the facility, including mechanical and utility areas.
• May require on-call availability for security incidents or facility emergencies outside of regular business hours.
• Occasional lifting and physical activity required (up to 30 lbs.).

Vacancy Status

This posting is for an existing vacancy.

Base Salary

The anticipated base salary range for this position is CAD $40,000 to $60,000 annually. Final base salary will be determined based on geographical location, experience, and qualifications.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is the policy of Mobility to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Mobility will provide reasonable accommodations for qualified individuals with disabilities.