Facilities Manager

First United Church Community Ministry Society; Vancouver; On-site; CAD 90,000 - 100,000; Full time

Job summary

An established community-focused organization is seeking a Facilities Manager to ensure the optimal functionality of its buildings. This role involves overseeing maintenance, ensuring compliance with safety regulations, and managing budgets. You will lead a dedicated team while working to create a welcoming environment for vulnerable community members. With a commitment to equity and inclusivity, this organization offers a purpose-driven work environment where your contributions can make a significant impact. If you are passionate about facilities management and community service, this is an exciting opportunity for you.

Benefits

Comprehensive Health Benefits

Life Insurance

Long-term Disability Benefits

20 Days Paid Annual Vacation

13 Statutory Paid Days Off

12 Days Paid Sick Leave

Annual Salary Progression

Qualifications

• 10+ years of facilities management experience required.
• Strong technical knowledge of HVAC, plumbing, and electrical systems.

Responsibilities

• Oversee facility maintenance, ensuring a safe and efficient environment.
• Manage budgets and track facility expenses effectively.

Skills

Facilities Management

Technical Knowledge of Building Systems

Project Management

Leadership

Problem Solving

Budgeting and Financial Management

Communication Skills

Compliance Expertise

Empathy

Education

Degree or Certification in Facilities Management or Engineering

BOMA Designation

HVAC 4th Class Power Engineer Credential

Job description

FIRST UNITED is a registered charity that has been serving Vancouver's Downtown Eastside community for nearly 140 years. We offer responsive, low-barrier services to individuals who are low-income, underhoused or homeless. We provide essential services to meet the daily needs of community members and engage in systems change work to reduce homelessness and break cycles of poverty. If you're looking for purpose-filled work and want to make a difference in the community, this might be the opportunity for you.

First United is seeking applications for the position of: Facilities Manager

WHAT WE OFFER:

Salary: $90k-100k DOE

• Annual salary progression for all staff
• Comprehensive health benefits that include an extended health and dental plan for regular staff, spouses and dependents.
• Life insurance, Long-term Disability, and AD&D benefits
• 20 days of paid Annual Vacation
• 13 statutory paid days off every year and 12 days of paid sick leave.

POSITION OBJECTIVE:

The Facilities Manager is responsible for overseeing all aspects of First United's buildings' functionality and upkeep, ensuring a safe and efficient working environment by managing maintenance tasks, coordinating repairs, supervising staff, and adhering to safety regulations, all while optimizing building operations to meet the needs of occupants within the facility.

DUTIES AND RESPONSIBILITIES:

Maintenance and repairs:

• Planning and scheduling preventative maintenance activities, coordinating repairs with contractors, managing building systems like HVAC, plumbing, and electrical systems.

Safety compliance:

• Conducting regular safety inspections, ensuring compliance with building codes and regulations, managing emergency preparedness plans.

Building operations:

• Overseeing cleaning and janitorial services, managing waste disposal, monitoring energy consumption and implementing energy-saving measures.
• Procurement of supplies and materials.

Vendor management:

• Negotiating contracts with service providers like maintenance contractors, cleaning companies, and security firms.

Budgeting and cost control:

• Tracking facility expenses, managing maintenance budgets, identifying cost-saving opportunities. Estimated operating budget of $300-$500k.

Project management:

• Overseeing renovation projects, coordinating installations and upgrades within the facility.

Staff supervision:

• Leading and managing a team of facilities staff.

Communication and stakeholder management:

• Collaborating with departments within the organization to address facility needs, communication updates to employees regarding maintenance activities and disruptions.

REQUIRED SKILLS:

• Minimum 10 years' facilities management experience
• Technical Knowledge: Understanding of building systems, HVAC, plumbing, electrical systems, and maintenance procedures.
• Project management skills: Ability to plan, execute, and monitor facility improvement projects.
• Leadership abilities: Leading and motivating a team of facilities staff.
• Problem solving skills: Identifying and resolving facility issues promptly.
• Budgeting and financial management: Effectively managing facility expenses.
• Communication skills: Clear and concise communication with stakeholders at all levels.
• Compliance expertise: Knowledge of relevant building codes, safety regulations, and environmental standards.
• Ability to maintain a calm, welcoming, empathetic and professional demeanor at all times with staff and with vulnerable and/or marginalized individuals.

QUALIFICATIONS:

• Degree or certification in facilities management, engineering, or a related field.
• Hold a BOMA designation and an HVAC 4th class Power Engineer credential.
• Experience in a facility management or a similar operational role.
• Knowledge of project management and organizational skills.
• Must be able to pass a Criminal Record Check (Vulnerable Sector).
• A clean driving record.
• Availability to respond to emergency situations after hours.
• Maximum 20 kilometers from place of residence to 320 East Hastings St, Vancouver.
• Management experience in a unionized setting strongly desired.
• Experience in a not-for-profit environment (such as a shelter, group home, social housing or recovery house) would be an asset.

SPECIAL TRAINING:

• Nonviolent crisis intervention training (NVCI) an asset.
• Standard First Aid or equivalent training/recertification within first three months of employment.
• Mental Health First Aid training an asset.

WORKING CONDITIONS:

Physical Conditions:

• Work can be physically demanding and sometimes dirty and unpleasant.
• Must be able to lift up to 50lbs/23kg on a regular basis.
• Must be comfortable with physically demanding work that includes bending, stooping, stretching, kneeling, and crouching.
• May be exposed to noisy equipment or tools.

Environmental Conditions:

• Must be able to work in extreme cold and heat at times.
• Must be able to work outdoors to sweep walkways, shovel snow, remove graffiti, maintain building at times.

Sensory demands:

• Must have good communication skills and the ability to work under limited supervision.
• Need the ability to listen and understand written and verbal instructions.

Mental Demands:

• Possible exposure/proximity to traumatic medical events and clients in crisis.
• Possible exposure to emotionally disturbing experiences.
• Ability to exercise nonviolent crisis intervention techniques to reduce interpersonal conflict.

JOB CLASSIFICATION & WAGES:

□Exempt; X Management; □ Bargaining Unit

Job Classification: First United Wage Grid: $90k - $100k DOE

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We are committed to becoming a more just, equitable, inclusive, and diverse workplace, which extends to how we hire. We are continually learning new and unlearning old practices while examining systemic causes of inequity, including colonialism.

We aim to be representative of the communities that we serve. We welcome everyone to apply, and we strongly encourage applications from members of communities that have been marginalized based on Indigeneity, race, colour, religion, nationality, social or ethnic origin, sex, age, disability sexual orientation, gender identity and/or expression. In order to achieve a representative team, preference may be given to people who are members of one or more of these groups.

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If you have any questions, please reach out to [e-mail]